Assistant Manager Purchase

What are we looking for

An Assistant Purchasing Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitudebehaviours skills and values that follow :

College graduate with at least 2 years of working experience as a Purchasing Supervisor.

Proficient in Excel Microsoft Word and the hotel inventory / purchasing software.

Able to lead provide guidance and develop team members.

Knowledgeable of supplies.

Possess a sense of maturity and reliability.

Good command English both written and verbally to meet business needs.

Prior experience in related work preferred.

Able to be resourceful creative and maintain flexibility in relation to working hours especially at month end and during stock take.

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisuretravellersthe finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions oftravellerswho stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.

If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here : to delight our guests Team Members and owners alike.

The core responsibilities of the Assistant Purchasing Manager are to ensure the smooth and efficient operation of the Purchasing department and to procure the items required by management at a market competitive price without compromising the quality.

What will I be doing

As the Assistant Purchasing Manager you will be responsible for performing the following tasks to the highest standards :

Ensure familiarity with Hilton purchasing policies and procedures.

Supervise and co-ordinate the work of the Purchasing team members.

Follow up supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by risk management.

Ensure that proper purchasing procedures are in place with purchase orders placed only by the Purchasing Department after due authorization by Management.

Ensure that competitive quotes are obtained as per policy.

Review all purchase requests and purchase orders processed by subordinates.

Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.

Ensure that price comparisons amongst other hotels is done on a regular basis and all options are exhausted in obtaining the best possible quotations.

Maintain good relations with all hotel departments and suppliers.

Ensure that all unmatched / open Purchase Orders are investigated and proposed action are taken on a regular basis.

Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.

Ensure familiarity and adherence to any national or global purchasing agreements in accordance to Hiltons approval authority.

For the timely review of the rolling contract updates without changes can only be carried out three times at most.

Ensure Hilton Sourcing Centre approval is received prior to initiating tenders for potential purchase of goods / servicesin excess of$100000.

Assist the Executive Chef in ensuring that food cost is kept to a minimum.

Ensure that all month end procedures are strictly followed and deadlines are met.

Maintain file management including contract bidding document purchase order etc.

Liaise with related government departments such as Animal & Plants Inspection Wine & Tobacco License and the Customs etc.

Prepare a purchase order outstanding list for month end purposes.

Ensure all documentation (purchase orders invoices delivery dockets etc.) is forwarded to Accounts Payable on a timely basis.

Conduct regular vendor visitations for high-risk suppliers.

Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.

Handle all requests and enquiries in a timely efficient and friendly manner.

Perform any additional tasks assigned to ensure that the department functions smoothly.

Strictly follow the code of conduct.

EOE / AA / Disabled / Veterans

Required Experience :

Manager

Key Skills

Microsoft Office,Purchasing,Procurement,Microsoft Outlook,QuickBooks,Office Experience,Pricing,Microsoft Excel,Administrative Experience,Order Fulfillment,ERP Systems,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1