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Project Coordinator

Project Coordinator

ConfidentialChennai
9 days ago
Job description

Project Planning Scheduling :

  • Develop detailed project plans and schedules using  Microsoft Project (MSP)  .
  • Monitor and update the master construction schedule, ensuring it aligns with agreements made with contractors.
  • Develop schedules at both macro and micro levels, categorizing tasks into overall programs, tender schedules, and individual work categories.
  • Manage sequencing of activities, ensuring that timelines and project phases are met according to the plan.

Project Governance Coordination :

  • Establish effective project governance, processes, and systems to ensure smooth execution.
  • Manage the change control process to ensure adherence to project scope and minimize scope creep.
  • Ensure consistent project information flow and maintain regular communication with clients, contractors, and internal teams.
  • Interface effectively with clients, consultants, and vendors to resolve any project-related issues.

    • Procurement Resource Management :

  • Provide guidance on procurement, ensuring cost-effective solutions and optimal resource allocation.
  • Analyze material and manpower resource data, track project requirements, and identify shortfalls well in advance (4-5 months).
  • Coordinate long-lead item procurement and material deliveries to prevent project delays.

    • Financial Estimation Management :

  • Monitor project finances and collaborate with financial departments to manage budgets and control costs.
  • Prepare accurate cost estimates for tenders, ensuring all documents are complete and quantities are correct.
  • Review tender documents for inconsistencies, additional items, and perform thorough checks on quantities and estimates.

    • Project Reporting Documentation :

  • Prepare and distribute formal project progress reports, ensuring key stakeholders are updated.
  • Send agenda and Minutes of Meetings (MOM) promptly to all concerned parties.
  • Develop and manage schedules for procurement, installation, and project-related milestones.
  • Ensure that all project documentation (e.g., contract documents, drawings, change orders) is processed in a timely manner.

    • Design Coordination Space Optimization :

  • Conduct test fits and layouts to optimize space utilization for clients, considering design requirements.
  • Ensure that design and construction phases are aligned, and design changes are incorporated into the overall schedule.

    • Project Execution Risk Management :

  • Address delays, emergencies, or site issues, ensuring adherence to proper procedures.
  • Define and track overall success criteria for the project, including time, cost, and performance.
  • Contribute to business development efforts by identifying new opportunities, assisting with bid proposals, and marketing the company s services.

    • Additional Responsibilities :

  • Identify and cultivate new business opportunities through regular meetings with clients, developers, architects, and vendors.
  • Assist with procurement and negotiation of contracts, ensuring cost-effective agreements.
  • Ensure quality control and compliance with project specifications and safety standards.

    • Skills Qualifications :

  • Educational Qualification :   Diploma or Bachelors degree in Civil, Mechanical, Electrical, or Architectural fields.
  • Software Proficiency :   Advanced proficiency in  Microsoft Office Suite  , especially  Microsoft Project (MSP)  . Knowledge of  AutoCAD  is a plus.
  • Language Skills :   Familiarity with  Tamil  and  Malayalam  (preferred). Experience working in  Tamil Nadu  or  Kerala  is an added advantage.
  • Communication Skills :   Excellent written and verbal communication skills, with the ability to effectively present information and interact with all stakeholders.
  • Problem-Solving :   Strong critical thinking and problem-solving abilities, with a proactive and hands-on approach.
  • Financial Understanding :   Basic knowledge of financial principles, including budget management and cost estimation.

    • Skills Required

    Project Planning, Scheduling, Construction Scheduling, Project Governance, Change Control

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    Project Coordinator • Chennai