Tender / GeM Management

Job Purpose :

As a Tender / GeM coordinator, you would be responsible for the preparation, submission of various Tenders & to manage or supervise the entire tendering process.

Major Role & Responsibilities :

Study Qualification Criteria of tenders and make assessment for qualification.

Preparation of Price bids by making / filling various schedules given in bid.

Physical submission of tenders either personally or delegating the same to the respective account management team

In case of E-tenders : - scanning / uploading of documents on websites.

Should have in-depth knowledge of GeM (Government e-Market Place) Portal

Attending Price-bid (Commercial opening) meetings; Preparation of comparison chart / Analysis report Etc. & submission of the same to the respective Manager.

Keeping track of live (submitted) tenders from the tender floating stage up-to award of work.

In case of award of work, following formalities :

• Attending Post Bid / Pre-award discussions and preparation of MOM (minutes of the meeting)
• Verification / study of LOA / LOI / Detailed order in line with specifications and check for deviations, if any.
• Submission of order acceptance along with deviations, if any
• Arranging / Submission of Performance BG / Advance BG for the project
• Executing / Signing of Contract Agreements
• Contract book binding and distribution of copies to HO / Site / Client.

In case of unsuccessful bidder, applying for refund of EMD BG / EMD DD.

Tracking of EMD refund payment by making constant follow-up including personal visits to customer's office.

Post Order help to HO teams / Clients for various queries, amendments, etc.

Skills Required

Tender Management, Tender Documentation