Senior Executive / Assistant Director- Executive Assistant

About the jobWe are looking for : EA will provide comprehensive administrative support to the Secretary General at ASSOCHAM. This role involves managing schedules, facilitating communication, and ensuring efficient operations to enable the Secretary General to focus on strategic initiatives.

Master’s degree in business administration, Management, or a related field is preferred with

7-10 years

of relevant experience in administrative roles is highly valued.

Key Responsibilities :

Maintain and assist appointment schedules, including meetings, conferences, teleconferences, and travel arrangements.Assist in drafting correspondence, letters, and documents. Collect and analyse information to initiate communications as required.Respond to emails and other correspondences as directed.Prepare meeting agendas and take minutes during meetings.Compile information for the agenda and coordinate all work related to meetings of the Meetings.Undertake additional duties as assigned by the Secretary General.Understanding of policies and practices for handling sensitive information appropriately.

Technical Skills Required :

Proficiency in Microsoft Office Suite :

Mastery of

Word, Excel, PowerPoint, and Outlook

is crucial for creating documents, managing spreadsheets, preparing presentations, and handling emails efficiently.Calendar Management :

Ability to use calendar tools (e.g.,

Google Calendar, Microsoft Outlook

for scheduling meetings and appointments while avoiding conflicts.Email Management :

Skills in organizing and prioritizing emails, ensuring timely responses to correspondence directed by the Secretary General.Technical Savvy :

Comfort with using various software applications and willingness to learn new technologies as they emerge.