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Chief Operations Manager (Board Member)
Chief Operations Manager (Board Member)Desi Minimals • Kolkata, Republic Of India, IN
Chief Operations Manager (Board Member)

Chief Operations Manager (Board Member)

Desi Minimals • Kolkata, Republic Of India, IN
13 hours ago
Job description

Important : To apply for this role, you must fill out the application form here : Role Definition : The Ops & Production Executive is responsible for managing inventory, production planning, returns analysis, cycle counts, and trims / packaging stock. The role ensures smooth vendor coordination, accurate inventory records, and minimal shrinkage, while proactively preventing stock outs in A & B category products and supporting production timelines. Key Responsibilities / Deliverables : 1. Weekly Returns Analysis 2. Weekly Low Stock Alert & Demand Projection 3. Inventory Planning & PO Creation 4. End-of-Month (EOM) Cycle Count 5. Trims & Packaging Count 6. Stock Discrepancy Investigation Tasks & Activities : 1. Weekly Returns Analysis

  • Update PC 2.0 Tracker with : Total Returns, Customer Returns, RTOs, QC Pass %, QC Fail %.
  • Highlight to management if QC Fail % >

2% with proposed solution.

  • Flag high-return / exchange SKUs to Management & R&D with reasons. 2. Weekly Low Stock Alert & Demand Projection
  • Every Monday & Thursday : Export daily sales data and update Demand Projection sheet.
  • Fill the “Next Month Projection” tab with daily units sold and review auto-calculated projections.
  • Review “Reorder Plan” tab for 2-month projected demand and inventory cover.
  • Update “Current Inventory” by checking Shopify stock levels.
  • Flag urgent A & B category reorders via Asana with context notes and approval tags. 3. Inventory Planning & PO Creation
  • Create POs in EasyEcom and share with vendors.
  • Update Ops Product Movement in Asana with all PO stages (In Transit → QC → GRN → Putaway → Closure).
  • Ensure trims / packaging availability before production begins.
  • Call vendors 3–4 times during the production cycle;
  • track progress and update trackers with status and delays. 4. EOM Cycle Count

  • Conduct monthly cycle counts in EasyEcom, ensuring 100% bin scanning.
  • Export Inventory Variance Report with USN-level detail.
  • Identify “lost” units and record in PC 2.0 Tracker → Shrinkage section.
  • If shrinkage >
  • 1%, notify Ops Manager immediately with USN list.

  • Investigate all variances and close within 48 hours. 5. Trims & Packaging Count
  • Conduct weekly trims / packaging stock counts every Friday.
  • Update Trims & Packaging Count Tracker with “Current Stock.”
  • Reorder flagged items (below ideal levels) via Asana task and PO approval.
  • Record vendor details and expected delivery date in tracker. 6. Stock Discrepancy Investigation
  • Log discrepancies in Stock Discrepancy Log (SKU, USNs, variance).
  • Check internal movements (putaway, bin assignment, GRNs, outbound orders).
  • Check external movements (returns, RTOs, vendor returns, samples taken for shoots).
  • Conduct blind physical recount of suspected SKUs.
  • Resolve and close discrepancies : update as “Resolved” or “Confirmed Lost.”
  • Flag repeat discrepancies to Ops Manager for SOP review. Important : To apply for this role, you must fill out the application form here :
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    Operation Manager • Kolkata, Republic Of India, IN

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