Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO Remote | Aligns with U.S. Eastern Hours

Reports to : CEO

About the Company Our client is a pioneering biotech company developing next-generation RNA therapeutics to transform patient outcomes. As the organisation grows, the Executive Office is focused on creating structure around an ambitious, high-velocity founder. The Senior Executive Assistant will play a pivotal role in bringing rhythm, clarity, and operational excellence across the CEO’s priorities, investor relations, and company initiatives.

About the Role This is a strategic senior-level support role for an accomplished Executive Assistant who has operated at the highest levels of leadership, ideally supporting a Founder, CEO, or Investor in a startup or high-growth environment. You’ll be both the operational anchor and strategic amplifier for the CEO, managing time, communication, and execution while building scalable systems that enable the company to move faster and smarter.

Key Responsibilities ✅ Manage a dynamic and complex calendar, inbox, and travel schedule for the CEO.

✅ Draft, edit, and send professional correspondence and investor communications .

✅ Prepare meeting briefs, board decks, and presentation materials .

✅ Coordinate logistics for investor, board, and research partner meetings .

✅ Oversee daily project management tools and reporting systems , ensuring follow-through and documentation.

✅ Build and maintain a centralised EA Knowledge Base (Google Drive or Notion) with key company, investor, and project data.

✅ Implement proactive planning rhythms for upcoming deliverables and travel.

✅ Act as the primary liaison between the CEO, investors, board members, and research partners.

✅ Identify opportunities for automation, delegation, and process optimisation .

✅ Maintain sustainable workflows and model balance while supporting a high-performing executive.

Tools & Platforms Project Management : Asana, Trello, or ClickUp

CRM / Investor Tools : Affinity, Visible (or similar)

Documentation : Google Workspace, Notion, Docs, Sheets

Communication : Slack, Zoom, WhatsApp, Google Meet

Finance / Admin (Nice to Have) : QuickBooks, Expensify, DocuSign

Travel & Scheduling : Calendly, TripIt, or similar

Skills & Attributes Exceptional verbal and written communication skills.

Strong executive presence, judgment, and discretion .

Highly organised, detail-oriented, and proactive .

Proven ability to anticipate needs and act with ownership.

Skilled at managing complex, confidential communications .

Tech-savvy and comfortable working across platforms.

Emotionally intelligent, calm under pressure, and adaptable to changing priorities.

Flexibility to accommodate cross-time-zone coordination when needed.

Qualifications 10+ years supporting C-suite executives, founders, or investors.

Prior experience in a startup, biotech, or high-growth environment strongly preferred.

Bachelor’s degree or equivalent professional experience.

Demonstrated success in improving systems, documentation, or workflows.

How to Apply

Submit your resume to recruitment@measuredmoves.in with the subject line : Senior Executive Assistant to the CEO – [Your Name]