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Senior Procurement Specialist

beBeeContractBengaluru, Karnataka, India

18 hours ago

Job description

Vendor Contracts Coordinator

We seek a Vendor Contracts Coordinator to oversee and monitor third-party partnerships throughout the entire contracting process, from development to invoicing. The ideal candidate will have excellent organizational skills and be able to manage multiple engagements simultaneously.

Key Responsibilities :

Review emails and messages daily to identify updates and action items for third-party engagements.
Document the progress of each engagement, including next steps, responsible parties, and follow-up timelines.
Provide insight and guidance to team members on appropriate next steps and facilitate their execution.
Collaborate with internal teams, engage stakeholders, and address contracting-related questions.
Ensure that all contracts adhere to standard legal and finance terms.
Act as the liaison between Legal and suppliers for contract-related matters.

Utilize internal systems to :

Assess risk and ensure compliance

Request legal assistance

Create purchase requests and orders

Generate NDAs

Track the status of purchase requests, purchase orders, and invoices, and follow up to ensure timely processing and supplier payment.

Respond promptly to ad-hoc requests and questions.

Monitor ongoing and new engagements throughout the day to ensure they move forward efficiently.

Required Skills & Qualifications :

Excellent organizational and task management skills : ability to track multiple engagements simultaneously and ensure timely follow-ups.

Strong ability to navigate complex corporate processes and work across multiple systems and teams.

Exceptional communication and interpersonal skills : able to collaborate effectively with cross-functional stakeholders.

Problem-solving mindset : capable of not only answering direct questions but also identifying potential issues and proposing solutions.

Self-starter attitude : able to independently recognize needs, anticipate potential challenges, and take proactive action.

Ability to remember and explain long, detailed processes to others in a clear and concise manner.

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Procurement Specialist • Bengaluru, Karnataka, India