Project Coordinator Specialist

Job Description

As a key member of our team, you will be responsible for overseeing the pipeline of inspection projects and coordinating across multiple inspection sites. This role involves managing project timelines to ensure timely execution and efficiency in operations, maintaining data integrity of our scheduling systems.

The ideal candidate will have strong organizational skills with the ability to prioritize and meet tight deadlines. You will also possess excellent communication skills with the ability to work independently, make decisions under pressure, and manage multiple projects simultaneously.

Required Skills and Qualifications

• Schedule Management :
• Manage project pipeline for site inspections, aligning timelines and resource allocations with project requirements and client expectations.
• Produce summaries of sites, assignments, and deadlines.
• Assist with maintaining upcoming scan lists.
• Compile missing data requirements for upcoming scans, working with ambiguous information.
• Maintain time estimates and other relevant information for upcoming tasks, understanding different task types and how their time estimates change over time.
• Distribute tasks among sub-teams based on team availability and skillset distribution.
• Cross-Team Collaboration :
• Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
• Maintain relevant tracking sheets for capacity management and other purposes.
• Problem Solving :
• Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes.
• Provide input to improve operational processes based on problems encountered.
• Education : Bachelor's degree in business, operations management, information technology, administration, or related fields.
• Experience : 2+ years of experience in scheduling or project planning, previous experience working in high-volume project environments managing 500+ projects simultaneously.

Technical Proficiency

Proficient in Microsoft applications (Excel, Word) and Google Workspace.