Onboarding Specialist

Role Overview

The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.

Key Responsibilities

Pre-Onboarding Coordination : Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities.

Collect and verify all required documents before the joining date.

Onboarding Day Activities :

Ensure complete employee file creation and documentation on the day of joining.

Manage orientation sessions and ensure smooth integration into the organization.

Logistics & Arrangements :

Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable).

Raise requests for laptops, ID cards, email IDs, and system access in advance.

Medical & Compliance :

Schedule and track pre-employment medical tests and ensure compliance with company policies.

HRMS & Employee Code Generation :

Ensure accurate and timely creation of employee codes in the HRMS system without errors.

Data Management & Reporting :

Maintain accurate onboarding records and generate MIS reports for management review.

Employee Experience :

Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.

Qualifications & Experience

Education :

Graduate in any discipline; MBA / PGDM in HR preferred.

Experience :

3–6 years in HR operations or onboarding roles.

Skills :

Strong communication and interpersonal skills.

Excellent organizational and administrative abilities.

Proficiency in MS Office and HRMS tools.

Attention to detail and ability to manage multiple tasks.