Store & Purchase Officer
ConfidentialIndore, India7 days ago
Job descriptionPostgraduate degree or diploma in Materials Management / Supply Chain Management / Business Administration . Experience in educational institutions , public sector , or large organizations handling store and purchase functions. Familiarity with audit and stock verification procedures . Prepare annual and quarterly procurement plans based on departmental requirements and approved budgets. Ensure timely processing of indents and purchase requisitions. Coordinate with Finance and concerned departments to ensure budget availability before purchase. Identify, empanel, and evaluate vendors as per university norms. Maintain an updated and approved vendor database. Obtain quotations and ensure vendor compliance with terms and conditions. Prepare and float tenders, RFQs, and comparative statements as per procurement policy. Ensure transparent and compliant purchase procedures (University norms). Coordinate with Purchase Committee for evaluation and finalization. Prepare and issue Purchase Orders (POs) accurately and promptly. Monitor PO execution, delivery timelines, and quality of goods / services. Maintain records of contracts, warranties, and AMCs. Coordinate with Stores for receipt, inspection, and issuance of materials. Maintain stock registers and ensure optimal inventory levels. Facilitate disposal of obsolete / scrap material. Ensure all purchases comply with university policies and audit standards. Maintain complete documentation for audit and statutory purposes. Address and resolve audit observations promptly. Liaise with departments for requirement clarification and delivery follow-up. Submit periodic reports on procurement status, pending indents, and vendor performance. Support management with data for decision-making. Interdepartmental coordination and Head Office Coordination of the University Ensure cost-effective procurement through negotiation and market comparison. Identify opportunities for savings and process improvement.
Qualifications
Essential :
- Graduate in any discipline (preferably Commerce / Management / Engineering).
- Minimum 5 years of relevant experience in purchase, procurement, and inventory management.
- Good knowledge of University purchase procedures.
- Proficiency in MS Office , ERP or inventory management software .
Desirable :
KRA -
1. Procurement Planning & Budgeting
2. Vendor Management
3. Tendering and Procurement Process
4. Purchase Order & Contract Management
5. Inventory & Material Management
6. Compliance & Audit
7. Coordination & Reporting
8. Cost Efficiency & Value for Money
Skills Required
Ms Office
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Purchase Officer • Indore, India
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