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Senior Admission Counsellor - Study Abroad

Senior Admission Counsellor - Study Abroad

upGrad Study AbroadKanpur, India
9 hours ago
Job description

Job Overview

The Senior Counsellor will play a central role in guiding students through the complete journey of applying to German public and Italy public universities. This position focuses heavily on one-to-one counselling, accurate profile assessment, precise shortlisting of eligible programs, and ensuring finalization of high-quality applications for undergraduate and postgraduate admissions. The counsellor must have deep expertise in Germany’s higher education system, Uni-Assist procedures, APS requirements, and the end-to-end application cycle.

  • Key Responsibilities

1. Student Counselling & Profile Evaluation

  • Conduct detailed counselling sessions to understand student goals, academic background, budget, language proficiency, and future career plans.
  • Perform comprehensive profile assessments, including evaluation of :
  • Academic transcripts, backlogs, and GPA / percentage
  • English proficiency (IELTS / TOEFL / PTE)
  • German language levels (A1–C1)
  • Work experience, internships, research work
  • Visa readiness, financial preparedness, motivation
  • Educate students on the structure of Germany’s public university system, differences between TU / HAW / FH, and program-specific requirements.
  • Explain major pathways such as direct admission, Studienkolleg, and APS certification based on country and qualification.
  • 2.University & Program Shortlisting

  • Create a personalized shortlist of suitable public universities and courses based on student eligibility, academic gaps, admission competitiveness, and deadlines.
  • Match student profiles with correct program requirements, such as :
  • ECTS prerequisites
  • Subject-specific admission restrictions
  • NC (Numerus Clausus) and competitive entries
  • Uni-Assist vs. direct university application criteria
  • Pre-assessment (Vorprüfungsdokumentation – VPD) needs
  • Ensure shortlisted programs align with student interests AND realistic admission chances.
  • Provide clear reasoning to students for why each shortlisted university is selected.
  • Maintain an updated database of programs, deadlines, eligibility rules, and documentation standards for Germany public universities.
  • 3. Application Preparation & Finalization

  • Guide students through the full documentation checklist :
  • APS certificate processing
  • Notarized academic transcripts
  • CV in Euro pass / German format
  • Statement of Purpose (SOP) and Motivation Letter
  • Letters of Recommendation (LORs)
  • Proof of language (IELTS / PTE / TOEFL / TestDaF / DSH)
  • Work experience certificates
  • University-specific application forms
  • Review each document for correctness, completeness, grammar, formatting, and alignment with university requirements.
  • Coordinate with students to complete Uni-Assist applications, including :
  • Account creation
  • Document upload
  • Program selection
  • Payment and postal submissions (where required)
  • Prepare application tracking sheets with deadlines and status updates.
  • 4. Counselling Throughout the Application Lifecycle

  • Provide continuous support and guidance from the shortlisting stage until application acceptance or rejection.
  • Clarify university communication, guide on supplementary requirements, and assist with follow-up emails.
  • Counsel students on next steps after receiving admissions (acceptance, enrollment, visa documents, etc.).
  • Manage expectations by clearly explaining possible outcomes, competition levels, and alternative pathways.
  • Shortlist Review, Verification & Final Approval

  • Conduct a final verification of the shortlisted universities to ensure :
  • Full compliance with qualification requirements
  • Correct deadlines (summer / winter intake)
  • Accurate match with student documents
  • Verified academic crite
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    Admission Counsellor • Kanpur, India

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