Procurement Manager

Job Summary

We’re seeking an experienced

Procurement Manager

to oversee end-to-end coordination with manufacturers, suppliers, and internal teams for timely procurement of pharmaceutical products.

The role involves obtaining competitive quotations, negotiating pricing, approving artworks, managing dossiers, and ensuring regulatory compliance.

Key Responsibilities

1. Vendor Management & Coordination

Identify and evaluate qualified manufacturers and suppliers.

Maintain long-term relationships and ensure compliance with quality and regulatory standards.

Coordinate product availability, production timelines, and approvals.

2. Quotation Management & Negotiation

Float RFQs, analyze comparative offers, and negotiate for optimal cost efficiency.

Prepare price comparison sheets and maintain a quotation database.

3. Artwork & Packaging

Coordinate with manufacturers and design teams for artwork approvals.

Ensure compliance with buyer and country-specific labeling requirements.

4. Dossier & Regulatory Documentation

Coordinate with manufacturers for CTD / eCTD dossiers, COPPs, FSCs, COAs, etc.

Review dossier completeness and maintain regulatory documentation records.

5. Procurement Execution

Prepare POs, follow up on production and dispatch schedules.

Liaise with logistics and documentation teams for shipment coordination.

6. Cost & Margin Analysis

Maintain procurement cost sheets and track KPIs such as cost savings and on-time delivery.

7. Cross-functional Collaboration

Work closely with BD, QA, RA, and Logistics teams to ensure smooth execution.

Key Skills & Competencies

In-depth knowledge of

pharma sourcing, dossiers, Formulation and export documentation .

Excellent

negotiation, communication, and analytical

skills.

Strong command of

Excel / Google Sheets

for costing and comparison.

Understanding of

WHO / EU GMP / MOH

quality and compliance norms.

Detail-oriented with a collaborative and problem-solving mindset.

Qualifications

Bachelor’s / Master’s in Pharmacy, Life Sciences, or Business Administration.

MBA in Supply Chain / Operations (preferred).

Experience

5–10 years in

pharmaceutical procurement, vendor management, or dossier coordination .

Prior experience in

exports / formulation sourcing / contract manufacturing

preferred.

Performance Indicators

Quotation turnaround time

Cost savings through negotiation

Timely dossier and artwork approvals

On-time procurement and shipment execution

Vendor performance score

Location : Dahisar East, Mumbai