Associate External Operations Manager (Packaging)

Summary

The External Operations Manager (EOM) is responsible for planning, execution and distribution activities performed at external vendors. The EOM oversees all outsourcing activities including packaging, distribution and functions as the key business partner interface with external vendors and ensures operational excellence within the CMO network, ensuring the delivery of high productivity, quality and cost effectiveness.

Execute and monitor timely activities related to assigned area of responsibility under the guidance and accountability of more senior associates.

About The Role

• Manages all applicable finance activities, including Request for Proposal (RFP) for bidding & vendor selection, Grants, Purchase Orders (PO), invoice approval and tracking financial metrics.
• Provides guidance to the CTSM for packaging design optimization. Advises GCS Study Team on packaging designs to ensure optimal usage of available capacity and budget.
• Manages Order Alignment with GCS Study team members to coordinate packaging order preparation and to ensure proactive resolution of any packaging order related question.
• Acts as the key business partner for operational interactions with the Vendors. Reviews the vendor capacity, resource planning and distribution tracker and verifies this with the study requirements to ensure the study timelines and specifications are met.
• Coordinates material routing and inventory management of all drug product, primary packed materials, packaging components and labels for packaging orders at external vendors.
• Liaises with CTSM / SCM on a regular basis to create packaging orders based on the project specific requirements.
• Interacts with the SCM and CTSM to flag potential issues or bottlenecks due to availability of PP / DP or locally / regionally sources items at the respective local hub.
• Ensures most cost-efficient material flow, minimizing waste and allowing the flexibility to accommodate the changing demand.
• Manages all packaging activities executed by vendors and ensures agreed milestones and cost are met and creates packaging orders in SAP.
• Coordinates logistic documents for facilitating import requirements.
• Manages deviations occurring at external vendors and escalates high level issues / bottlenecks to the relevant internal GCS stakeholders and external partners.
• Participates or supports external inspections and audits together with TRD QA (and GCP QA where applicable) to assess packaging contractor capabilities.

Background

Education (minimum / desirable) :

Degree in science, engineering or equivalent.

Languages

Fluent in English

Experience / Professional Requirement

2 years of practical experience in chemical / pharmaceutical industry or >

3 years of experience in field of expertise

Why Novartis : Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together https : / / www.novartis.com / about / strategy / people-and-culture

Join our Novartis Network : Not the right Novartis role for you Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up : https : / / talentnetwork.novartis.com / network

Benefits and Rewards : Read our handbook to learn about all the ways we'll help you thrive personally and professionally : https : / / www.novartis.com / careers / benefits-rewards

Skills Required

Inventory Management, Sap, Hse