Sr. Administrative Executive

Vilas Transcore Limited is seeking a highly organized and proactive Sr Administrative Executive to manage our administrative and physical infrastructure in Vadodara . This role is crucial for ensuring thesmooth safe and efficient operation of our premises and support services.

Job Location : Vadodara Gujarat

Job Summary

The Administrative & Facility Executive is responsible for overseeing and managing all daily administrative and facility-related operations. Key areas include canteen services office administration inventory control asset maintenance safety and security . This role ensures the facility functions seamlessly to support organizational productivity employee well-being safety and regulatory compliance.

Key Responsibilities

The Executive will manage day-to-day operations across multiple critical support areas :

1. Canteen & Hospitality Management

Oversee daily operations of the company canteen ensuring high standards of hygiene food quality and timely service .

Coordinate effectively with canteen contractors / suppliers for quality checks timely supply and stock management.

Monitor food safety and cleanliness ensuring compliance with FSSAI or relevant health standards.

ctively manage employee feedback complaints and drive continuous improvements in canteen services.

2. Office & General Administration

Manage front office operations housekeeping supervision mail distribution and general clerical support.

Maintain administrative records including employee attendance and leave summaries and provide HR support for admin-related functions.

Coordinate with various vendors and service providers for office supplies utility services and maintenance contracts.

Ensure full compliance with internal organizational policies and administrative procedures.

3. Inventory & Procurement Support

Maintain accurate records and control of administrative consumables including stationery PPEs (Personal Protective Equipment) and cleaning supplies.

Monitor stock levels raise timely purchase requisitions and conduct periodic physical stock audits .

Track the inward and outward movement of administrative goods and materials coordinating with the purchase team for timely procurement and delivery.

4. Facility & Asset Maintenance

Maintain an updated and accurate asset register for all office assets (furniture IT equipment ACs office infrastructure etc.).

Schedule and oversee preventive and breakdown maintenance for office equipment and infrastructure.

Coordinate with external vendors and technicians for timely repairs and servicing ensuring proper asset tagging documentation and physical verification.

5. Safety & Security Management

Security Management : Supervise security personnel ensuring 24 / 7 site security. Maintain accurate visitor logs gate pass systems and employee access controls . Ensure functionality of CCTV cameras and alarm systems.

Safety Management : Support the Safety Officer in implementing and maintaining all company safety protocols. Conduct regular facility inspections to ensure compliance with health and safety standards and ensure the availability of fire extinguishers first-aid kits and emergency signage.

Qualifications & Skills

Education : Bachelor s degree in Business Administration Facility Management or a related field.

Experience : A minimum of 5 years of relevant experience in an Administration Facility Management or Site Support role preferably within a Manufacturing or Industrial environment .

Knowledge : Strong understanding of facility maintenance procedures vendor management inventory control and basic safety / security protocols .

management,administrative,operations,security

Key Skills

Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 300000 - 480000