Project Documentation Specialist

Commercial Administrator - UAE

Are you a hands-on professional with a passion for precision and performance? Join us in delivering high-quality MEP systems for landmark projects in the UAE.

This role is based on-site in the UAE and will require relocation. ALEMCO will be visiting India to conduct face-to-face interviews in Mumbai, Bangalore, Hyderabad & Pune.

Who we are!

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Commercial Administrator, you will provide comprehensive administrative and operational support to our commercial department. This role plays a key part in ensuring accurate documentation, efficient coordination, and compliance with project and company standards, supporting cost control, procurement, and contract administration processes.

At ALEMCO, we’re about more than just building iconic structures - we’re about building exceptional careers. As a trusted partner to some of the region’s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver Project Planning and Controls initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.

Your Role

• Maintain and update trackers for RFQs, payment certificates, submittals, variations, and correspondence logs.
• Ensure proper filing and referencing of all commercial documentation (both soft and hard copies).
• Assist in preparation, review, and submission of invoices, payment applications, and commercial reports.
• Coordinate with procurement, finance, and project teams to verify supporting documents.
• Manage daily administrative duties, including scheduling meetings and preparing minutes.
• Maintain registers for subcontracts, supplier agreements, and related documentation.
• Monitor timesheets, expense claims, and other cost-control documents for accuracy.
• Compile commercial correspondence for internal and external stakeholders.
• Provide support during internal / external audits and commercial reviews.
• Follow up on approvals, submissions, and outstanding documents with relevant departments.
• Perform other duties as required, aligned with the needs of the business.

What We’re Looking For

What We Offer

Ready to Lead?

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join ALEMCO and shape the future of infrastructure delivery in the UAE.

Apply today and be part of something extraordinary.