Company Secretary

The position will report to the

Manager, Legal & Regulatory [Company Secretary]

and work closely with the

regional Legal & Regulatory Team , Business Groups, and the Directors.

Primary Responsibilities

Drafting the board / shareholder meetings’ minutes

Arranging and recording share allotments and share transfers

Preparing statutory forms and annual returns and ensuring that statutory company forms and records are filed within the deadlines

Amending the chartered documents of the group companies

Arranging and recording the appointment and resignation of officers

Drafting and maintaining template documents for corporate secretarial activities

Maintain statutory company records for companies on Diligent portal and on Sharepoint / OneDrive

Producing adhoc reports from Diligent portal

Assist with the drafting of SOPs and automation of processes

Preparing the underlying documents and undertaking filings with the corporate affair regulators

Support in due diligence and capital / debt infusion related activities

Assisting with the preparation and execution of documents for onshore and offshore companies

Liaising with operating businesses regarding their corporate secretarial records

Assisting the organization with compliance with legislation, regulation and industry rules as required

Producing structure charts in MS power point or other similar applications

Abreast with the FATCA / CRS / KYC requirements

Filling out questionnaires for various Group entities, for example, in relation to the Office for National Statistics

Preparing notes on frequent updates on corporate governance related matters and proposed reforms under the respective company laws

Requirements :

Associate member of the Institute of Company Secretaries of India

3 to 5 years of experience in managing compliances for large groups and complex structures

Exposure in managing offshore compliances will be preferred

Professional and accountable who is able to provide timely and accurate responses to inquiries from team members and other stakeholders

Works well under pressure, can handle multiple tasks and takes ownership to support the team

Excellent interpersonal skills for working alongside all levels and departments of the organization

Strong sense of compliance, adherence to processes, effective execution with ownership and accountability.

Ability to work independently with minimal supervision, as well as in a group with other legal colleagues

Excellent communication (verbal and written) and organizational skills

MS Word, Excel, PowerPoint, Diligent, iManage and other corporate records softwares / database