AP Specialist

Job Summary :

We are looking for a detail-oriented and experienced Accounts Payable with 2-4 Years of experience to oversee the end-to-end accounts payable, compliance & banking function at WORKSTORE LIMITED and other group companies. The ideal candidate will be responsible for managing vendor payments, ensuring compliance with internal policies and tax compliances, maintaining accurate financial records, and improving the efficiency of the AP process. This role requires strong analytical ability, leadership skills, and a deep understanding of financial controls.

Key Responsibilities :

• Accounts Payable Operations :

o Manage & Supervise the full cycle of accounts payable including invoice receipt, verification, posting, and timely payments.

o Ensure accurate accounting and posting of vendor invoices in line with internal controls.

o Build strong vendor relationships and ensure timely resolution of payment discrepancies or disputes.

o Regularly reconcile vendor statements and monitor aging reports to prevent overdue accounts.

o Ensure compliance with applicable tax regulations (e.G., GST, TDS) and company policies. Tracking of Input credit receipts on time.

o Support internal and external audits by providing necessary documentation and explanations.

o Ensure sufficient control on validating expenses booking with Budgets, Agreements or necessary approvals.

o Drive efficiency through process improvements and AP automation initiatives (e.G., OCR, ERP enhancements).

o Monitor and streamline invoice processing timelines, approval workflows, and exception handling.

o Prepare monthly expenses booking details and make necessary provision entries for supporting accrual accounting and period closing

o Track provisions for timely bill booking with responsible functions.

o Maintain direct relationship with Bank Branches and continuously update signatories.

o Prepare weekly financial position reports and monitor balances with each Bank and movement of Funds.

o Review compliances related to Bank limits (if any).

o Supervise and mentor the AP team, allocate responsibilities, and conduct performance reviews.

o Ensure continuous training and development of team members.

Key Requirements :

Preferred Qualifications :

Company URL : https : / / www.Workstore.In /

Work Location - Worli, Mumbai (Next to Acharya Atre Chowk Metro Station, Aqua Line)

Working Days : Mon to Fri from Office 1st Sat from Office