Administrative Assistant to CEO SMGC

Job Title :

Administrative Assitant

Location : New Delhi

Department : CEOs Office

Reports To :

Chief Executive Officer (CEO)

Job Type : Full-Time

About Satyarthi Movement for Global Compassion (SMGC)

Satyarthi Movement for Global Compassion (SMGC), founded by Nobel Peace Laureate Kailash Satyarthi, is a global movement that champions compassion as a driving force for action and transformation. Its mission is to build a world rooted in justice, equality, peace, and sustainability through compassionate leadership and action across all areas of life.

SMGC’s core principle is that compassion is not a soft emotion -

it is a powerful force, borne from feeling another’s suffering as one’s own and taking mindful action to end that suffering.

SMGC has three verticals :

SMGC Ignite :

Fostering compassion through learning and leadership programs anchored in the Satyarthi Compassion Quotient™ with a focus on systemic and sustainable problem-solving.

SMGC Impact :

Catalyzing grassroots transformation by empowering children, youth, and women with a focus on democratic participation and collective action.

SMGC Inspire :

Driving meaningful dialogue through conferences and conversations with Nobel Laureates, changemakers, thought leaders, and community voices from across the globe.

Job Summary : The

Administrative Assistant

will provide comprehensive administrative and logistical support to the

CEO’s Office

at SMGC. This role involves managing schedules, handling documentation, coordinating meetings and travel, and ensuring smooth day-to-day operations. The ideal candidate is organized, dependable, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining confidentiality. The role also requires flexibility and willingness to travel as needed.

Key Responsibilities :

Administrative & Office Support

Manage the CEO’s daily schedule, appointments, and correspondence efficiently.

Assist in organizing meetings, preparing agendas, recording minutes, and tracking follow-ups.

Maintain organized filing systems, documentation, and records (digital and physical).

Draft routine correspondence and assist in the preparation of reports and presentations.

Coordinate with internal teams to ensure timely communication and information flow.

Logistics & Travel Management

Plan and coordinate domestic and international travel, including flights, accommodation, visas, and transport.

Handle visa processing, travel documentation, and related compliance requirements.

Prepare detailed travel itineraries and manage last-minute changes when needed.

Maintain travel logs and expense records for reporting and budget compliance.

Prepare and submit expense reports in alignment with financial policies.

Event and Meeting Coordination

Provide logistical and administrative support for internal and external meetings, conferences, and engagements.

Coordinate with venues, vendors, and stakeholders to ensure smooth event execution.

Assist in preparing background materials, participant lists, and presentations.

Data Management & Reporting

Maintain and update databases, records, and document repositories.

Ensure data accuracy, integrity, and compliance with organizational policies.

Support in preparing summaries, reports, and updates as required.

Confidentiality and Discretion :

Maintain strict confidentiality regarding sensitive information and discussions.

Exercise discretion and professionalism in all communications and interactions.

Uphold the highest standards of ethics and integrity while representing the CEO’s office.

Qualifications & Skills :

Bachelor’s degree in

Business Administration, Office Management

, or a related field.

2–3 years

of experience in administrative or executive support roles.

Proficiency in

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational and time-management skills with keen attention to detail.

Excellent written and verbal communication skills.

Experience in travel coordination, event logistics, and record management.

Ability to handle confidential information with discretion and professionalism.

Strong interpersonal skills and ability to interact with stakeholders at all levels.

Reliable, proactive, and adaptable with a collaborative work ethic.

Flexibility and willingness to travel as required.

How To Apply

Please fill out the application form by clicking on this link :

https : / / forms.gle / mRngpvCpcXqg44ss6

Applications will also be accepted directly via LinkedIn. Alternatively, email recruitment@satyarthimovement.org with your CV and Cover Letter.