State M&E & Documentation Coordinator- RI Project

Position Name : State M&E & Documentation Coordinator- RI Project Position Type : Full-time Company : Voluntary Health Association of India (VHAI) Reporting to : State Program Coordinator / National Coordinator Location : Itanagar / Naharlagun, Arunachal Pradesh

Background

Voluntary Health Association of India (VHAI) is a non-profit, registered society formed in the year 1970. VHAI advocates people-centred policies for dynamic health planning and programme management in India. We initiate and support innovative health and development programmes at the grassroots with the active participation of the people. With the vision of 'Making Health and Development a reality for the people in India', VHAI has implemented several health programmes throughout the country including Health system strengthening, Reproductive, Maternal, Neonatal, Child & Adolescent Health, Strengthening Routine Immunization, Communicable disease (TB. HIV / AIDS), Health Promotion, Vector borne disease, Non-communicable disease and Tobacco Control.

Project Brief

The Universal Immunization Program (UIP) of India, is one of the largest public health programmes in the world. Due to rigorous and focussed efforts, India has significantly improved immunization services and health outcomes over the past two decades. To further improve the immunization indicators; increase the proportion of Fully Immunized Children; and reduce the percentage of zero-dose children there is need to have a tailored and strategic social and behaviour change communication for improving awareness, generating demand and ensuring public confidence in the vaccine. Community engagement and human-centred approach to increase the demand generation for immunization have proved to be effective strategies around the globe.

Under GAVI HSS-3 grant, Voluntary Health Association of India has partnered with UNICEF for boosting routine immunization (with special focus on Zero dose children) in 36 blocks in 12 districts of Arunachal Pradesh. The districts are West Kameng, Upper Subansiri, Upper Siang, Siang, East Siang, Papumpare, Namsai, Lower Subansiri, Longding, Kamle, East Kameng & Changlang. Through this project, VHAI is implementing intensive community engagement activities in low immunization coverage pockets and undertake advocacy and supportive supervision of RI across the state. VHAI is supporting the existing government system in identification of zero dose children and referring them for immunization services. This entail working closely with local influencers, CBOs, FBOs, PRIs, traditional healers etc. to create social accountability for immunization, within the larger ambit of RMNCH+A.

Job Summary

State M&E & Documentation Coordinator will be responsible for monitoring & evaluation of the project activities and support the state program coordinator in overall documentation and record keeping. The position will report to State Programme Coordinator / National Coordinator. The position holder will be responsible for leading the Monitoring, Evaluation & Learning (MEL) activities under the project.

The key responsibilities of the State M&E & Documentation Coordinator will be :

• Collection and compilation of project specific and Immunization data, its analysis and interpretation.
• Develop and implement M&E frameworks and tools to monitor project activities and outputs.
• Coordinate with state and district health departments to collect and analyze data related to immunization coverage and program effectiveness.
• Regularly updating the project MIS and Keeping a track of progress against project indicators.
• Document best practices, success stories, and case studies for dissemination and reporting purposes.
• Prepare and submit timely reports and available formats to VHAI, UNICEF, and other stakeholders.
• Conduct regular field visits to intervention districts / blocks for data collection, validation, and supportive supervision.
• Provide technical support and training to district and block teams on M&E tools and processes.
• Ensure data quality and integrity in all project documentation and reporting.
• Liaise with local CBOs, PRIs, FBOs, and other influencers to gather community feedback and incorporate it into the M&E processes.
• Participate in state and district-level meetings, workshops, and reviews as required.
• Network with other organizations and individuals working in the field of immunization and public health to share knowledge and best practices.
• Additional duties assigned by the National Coordinator or Senior Management of VHAI.

Qualification & Skills

How To Apply

Interested candidates should email their latest resume / CV along with a cover letter to [HIDDEN TEXT] indicating 'Application for State M&E & Documentation Coordinator- RI Project' in the subject line. In the cover letter, please mention your current and expected salary. Last date for submitting applications is October 28th, 2025 and only shortlisted candidates will be called for the interview. Women candidates are encouraged to apply.

(Applicants are encouraged to apply at the earliest, as applications will be reviewed on a rolling basis. The position may be closed once a suitable candidate is identified, even before the deadline)

Skills Required

Documentation