Sr Executive Admin

Job Title : Senior Executive Administration

Location : Gurgaon

Experience : 3-7 Years (Corporate / Hospitality Preferred)

About the Role

We are looking for a proactive, organized, and detail-oriented Senior Executive Administration to manage the day-to-day administrative operations, travel management, office facilities, vendor coordination, and event support. The ideal candidate should be efficient, reliable, and able to coordinate smoothly with internal teams and external vendors.

Key Responsibilities

Office & Facility Management

Oversee daily office operations, maintenance, and infrastructure upkeep.

Ensure smooth functioning of office equipment and utilities.

Supervise housekeeping staff and maintain office hygiene.

Manage stock of stationery, pantry, and housekeeping supplies.

Travel & Event Management

Handle travel bookings : flights, trains, hotels, taxis, and guest house arrangements.

Manage VISA & FRRO formalities.

Assist in planning and organizing office meetings, events, and off-site activities.

Vendor & Expense Management

Vendor management : coordination, negotiation, evaluation, and performance tracking.

Verify invoices, process payments, and follow up on pending payments.

Track utility bill payments for guest houses.

Maintain servicing and expense records for company-owned cars.

Documentation & Coordination

Maintain administrative records and data.

Coordinate with multiple internal departments for smooth operations.

Handle invoice entry and submission for approvals.

Regards

Sonam Sharma

HR Consultant