Executive - Sales Support

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it's a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you'll consider joining us!

Position Summary

This position is responsible for assisting the sales team by collecting and compiling data from both direct sales channels and dealer networks. This role involves analyzing sales data, deriving actionable insights to aid in decision-making, supporting new product development initiatives, and coordinating with internal departments to resolve operational issues affecting the sales team and also requires the ability to regularly collect reports and feedback from the sales team, consolidate the information, and share accurate updates with the Sales Head as required.

Responsibilities will include :

• Handle customer / dealers' inquiries, tenders, and Rate Contracts; ensure timely submission along with all required documentation. Coordinate with Sales Heads to obtain pricing before submitting offers.
• Generate and share MIS reports with the sales team as and when required to support decision-making.
• Manage the GeM portal by downloading new orders, sharing them with the sales team, and ensuring timely order fulfillment in coordination with the Customer Service and Supply Chain teams.
• Process information received from the sales team and GeM orders by obtaining necessary approvals from the Sales Heads to create BP codes for customer order processing.
• Manage the Vaartika (e-commerce) Portal by resolving issues raised by channel partners in coordination with the Customer Service and IT teams.
• Generate user IDs and passwords for new joiners in CRM, Vaartika, and provide onboarding training to ensure smooth adoption of internal systems.
• Schedule MS Teams meetings as proposed by the Sales Head, ensuring proper coordination with all stakeholders.
• Coordinate with Sales Heads & Product Manager to collect the monthly sales forecast and submit it to the Supply Chain team by the 21st of each month. Work closely with regional warehouses to facilitate and complete the indenting process efficiently.
• Create Purchase Requisition for Imported Products weekly or as needed, and forward to the Purchase team raising Purchase orders and provide necessary support during the GRN process to ensure smooth inventory flow.

Required Experience & Knowledge

Education : Graduation

Experience : Minimum 2-4 years' work experience in sales support function.

Must be proficient in MS Word, Excel, and PowerPoint to handle day-to-day reporting tasks, including the preparation and distribution of MIS reports. Experience with SAP, CRM systems, and the GeM portal is highly desirable to effectively support sales operations.

Physical Demand

Supervisory Responsibilities

None

Work Environment

Actylis is an Equal Opportunity Employer. Actylis does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Skills Required

Powerpoint, Ms Word, Excel