Senior Bookkeeper

Total CollectR a product of Total AI Systems Inc. is a fast-growing SaaS company transforming the debt collection industry. We build innovative products that help businesses effectively manage past-due debt accounts while creating better experiences for consumers.

We are seeking a highly experienced, detail-oriented Senior Bookkeeper to own our daily and monthly financial operations, daily bookkeeping activities, month-end closes, reconciliations, improve financial processes and support leadership with accurate reporting across the parent company and its subsidiaries.

This is a critical role, ideal for someone who thrives in an environment of growth, responsibility and operational complexity.

Reports To : Chief Executive Officer (CEO)

Location : Remote

Work Hours : US Central Time

Key Responsibilities

Handle daily and monthly bookkeeping, including AP / AR, expense processing and reconciliations.

Maintain accurate financial records, ledgers and audit-ready documentation across multiple entities.

Oversee financial documentation, receipts, and audit-ready files

Prepare monthly / quarterly financial reports and support leadership in understanding trends and spending patterns.

Assist with budget tracking, forecasts and identifying financial discrepancies or optimization opportunities.

Manage multi-entity bookkeeping, intercompany accounting and support tax prep, audits and compliance activities.

Maintain compliance with internal controls, document workflows, and reporting standards

Partner with HR, operations and sales as the primary financial point of contact.

Recommend and implement improvements to financial processes, documentation and automation tools.

Communicate proactively on issues, risks, or unusual activities

Required Skills & Qualifications

5–10+ years of professional bookkeeping experience

Strong proficiency in QuickBooks Online and Excel (formulas, pivot tables, data analysis)

Direct experience in multi-entity or parent / subsidiary structures

Strong understanding of GAAP bookkeeping best practices

Experience supporting software, SaaS or PaaS business models

Excellent communication skills and comfort working across departments

Highly proactive, detail-oriented, and independent work style

Ability to handle sensitive and confidential financial information with discretion

Good to have experience with recurring-revenue or subscription-based businesses

Experience working in growing startups or dynamic environments

Must work U.S. (Eastern) Time zone.

What We Offer

Opportunity to build and enhance financial processes during a key growth phase

Collaborative environment with high visibility across the organization

Flexible working arrangements (remote)

Competitive compensation aligned with experience