Talent.com
No longer accepting applications
Executive Assistant

Executive Assistant

HOTEL POLO TOWERS GROUPKolkata, West Bengal, India
30+ days ago
Job description

1. Executive Support

  • Manage and optimize the CEO’s daily calendar, appointments, and schedules.
  • Plan and organize travel itineraries, visa coordination, accommodations, and logistics.
  • Prepare agendas, presentations, reports, and briefing documents for meetings.
  • Attend meetings when required and prepare accurate minutes and follow-up action lists.

2. Communication & Coordination

  • Act as the primary point of contact between the CEO and internal / external stakeholders.
  • Draft, review, and manage professional communication on behalf of the CEO.
  • Maintain strong coordination with department heads, business partners, and external clients.

    • 3. Strategic Support

  • Assist the CEO in business planning, follow-ups, and tracking project progress.
  • Ensure timely completion of tasks by coordinating with functional teams.
  • Conduct basic research, data compilation, and provide insights when required.

    • 4. Office & Document Management

  • Manage confidential documents and maintain secure filing systems (digital & physical).
  • Organize and prioritize incoming emails, correspondence, and requests.
  • Handle expense reports, reimbursements, and business-related documentation.

    • 5. Operational Excellence

  • Support the CEO in ensuring smooth office operations.
  • Coordinate high-level meetings, conferences, and corporate events.
  • Prepare monthly dashboards, trackers, and executive-level updates.
    • Create a job alert for this search

    Executive Assistant • Kolkata, West Bengal, India