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Executive Assistant
HOTEL POLO TOWERS GROUPKolkata, India30+ days ago
Job descriptionAct as the primary point of contact between the CEO and internal / external stakeholders. Draft, review, and manage professional communication on behalf of the CEO. Maintain strong coordination with department heads, business partners, and external clients. Assist the CEO in business planning, follow-ups, and tracking project progress. Ensure timely completion of tasks by coordinating with functional teams. Conduct basic research, data compilation, and provide insights when required. Manage confidential documents and maintain secure filing systems (digital & physical). Organize and prioritize incoming emails, correspondence, and requests. Handle expense reports, reimbursements, and business-related documentation. Support the CEO in ensuring smooth office operations. Coordinate high-level meetings, conferences, and corporate events. Prepare monthly dashboards, trackers, and executive-level updates.
1. Executive Support
- Manage and optimize the CEO’s daily calendar, appointments, and schedules.
- Plan and organize travel itineraries, visa coordination, accommodations, and logistics.
- Prepare agendas, presentations, reports, and briefing documents for meetings.
- Attend meetings when required and prepare accurate minutes and follow-up action lists.
2. Communication & Coordination
3. Strategic Support
4. Office & Document Management
5. Operational Excellence
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Executive Assistant • Kolkata, India
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