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Executive Assistant

Executive Assistant

RaremindsBangalore North, KA, in
5 days ago
Job type
  • Quick Apply
Job description

Job Description

Job title : Executive Assistant

Work Location : Bangalore

Division / Department : Founders Office

Reports to : Managing Director

Position Overview :

The Executive Assistant will provide high-level administrative support to Managing Director. This role requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, including scheduling, communication, travel coordination, document preparation, and other administrative duties. The ideal candidate will be a strong communicator, able to multitask effectively in a fast-paced environment, and able to maintain confidentiality.

Requirements

Key Responsibilities :

  • Administrative Support :
  • Manage the executive’s calendar, scheduling meetings, appointments, and travel.
  • Screen phone calls, emails, and other communications, directing them appropriately.
  • Draft, review, and send communications on behalf of the executive.
  • Prepare and proofread documents, reports, and presentations.
  • Handle confidential information with discretion and professionalism.
  • Travel and Event Coordination :
  • Arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
  • Organize logistics for meetings, conferences, and special events, ensuring all arrangements are in place.
  • Project Management :
  • Assist in the management and tracking of ongoing projects.
  • Create and maintain project timelines, ensuring deadlines are met and deliverables are achieved.
  • Act as a liaison between the executive and various departments or stakeholders.
  • Meeting Preparation :
  • Prepare agendas, attend meetings, and take minutes.
  • Follow up on action items from meetings to ensure timely completion.
  • Office Management :
  • Maintain office supplies, ensuring the executive’s office is organized and well-stocked.
  • Coordinate with other departments and teams to ensure smooth day-to-day operations.
  • Communication :
  • Serve as a key point of contact between the executive and internal / external stakeholders.
  • Handle correspondence and requests on behalf of the executive in a professional and timely manner.

Benefits

Qualifications and Skills :

  • Education : Bachelor’s degree or equivalent experience.
  • Skills :
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Exceptional written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and accuracy in all tasks.
  • Ability to maintain confidentiality and handle sensitive information.
  • Knowledge of project management tools is a plus.

    • Requirements

    Qualifications and Skills :

  • Education : Bachelor’s degree or equivalent experience.
  • Skills : o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Strong organizational and time management skills. o Exceptional written and verbal communication skills. o Ability to work independently and as part of a team. o Attention to detail and accuracy in all tasks. o Ability to maintain confidentiality and handle sensitive information. o Knowledge of project management tools is a plus.
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    Executive Assistant • Bangalore North, KA, in