Senior Executive

Job Description : A Senior Tender Executive is expected to manage end-to-end tendering process, which includes identifying opportunities, analyzing tender documents, and coordinating with internal teams to prepare and submit proposals.

Key responsibilities involve ensuring compliance, managing timelines, preparing bids, and maintaining client and vendor relationships.

Core responsibilities

Tender identification and analysis :

Monitor and search for tender opportunities on online portals (like GeM ) and other sources.

Analyze tender documents ( RFPs, RFQs, EOIs ) to understand requirements, scope, and eligibility.

Bid and proposal preparation :

Coordinate with various departments (sales, finance, technical) to gather information and develop a comprehensive bid plan.

Prepare, compile, and format compliant and compelling proposals and tender documents.

Develop competitive pricing strategies in collaboration with the finance team.

Submission and follow-up :

Ensure all submissions are completed and submitted accurately and on time, including checking, binding, and packing.

Track the status of submitted tenders and follow up with clients or authorities.

Database and record management :

Maintain a database of all tender activities, submissions, and results for future reference.

Stakeholder coordination :

Liaise with internal teams to ensure all departments fulfill their responsibilities for the bid.

Communicate with customers and vendors to clarify requirements and negotiate terms.

Required skills

Exceptional organizational and project management skills

Strong analytical skills and attention to detail

Excellent communication and negotiation abilities

Proficiency in Microsoft Office Suite

A strong understanding of the tender process and relevant documentation

Ability to work under pressure and meet tight deadlines