Bids-Project Coordinator

Job description :

Job Title : Bids -Project Coordinator

Department : Bids, Compliance, and Vendor Management

Reports To : Director – Bids, Compliance, and Vendor Management

Location : Remote

Job Type : Full-Time

Job Summary :

We are seeking a highly professional and articulate External Relations & Partnerships Coordinator to serve as the face of our department in all interactions with governmental bidding agencies and vendor partners. This individual will act as a strategic bridge between external stakeholders and internal teams, ensuring smooth communication, accurate information transfer, and relationship alignment. The ideal candidate understands both the broader business context and specific deal-level details and thrives in a role where precision, poise, and relationship-building are essential.

Key Responsibilities :

• Represent the Bids, Compliance, and Vendor Management department in meetings, calls, and written correspondence with government bidding agencies and vendor partners
• Develop and maintain professional relationships with key external stakeholders to foster trust and ensure ongoing alignment
• Act as a liaison between external agencies and internal departments (sales, legal, finance, product, etc.), ensuring timely and accurate exchange of information
• Understand and communicate the details of current and upcoming bids, contracts, vendor relationships, and compliance requirements
• Coordinate responses to RFPs, RFIs, and other government solicitations in collaboration with the internal team
• Track and report on interactions, opportunities, and challenges in a structured and timely manner
• Assist in contract negotiations by providing context, relaying key terms, and ensuring departmental alignment
• Maintain an up-to-date understanding of relevant regulations, procurement procedures, and agency / vendor preferences
• Support the Director in preparing presentations, briefing documents, and reports related to external engagements

Qualifications :

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Skills Required

government contracting, bid processes , Vendor Management, Public Relations