Executive Personal Assistant (AI Assistant)

(Right Hand to Directors – Long-Term Growth Role)

We are seeking a proactive, tech-enabled, and growth-oriented  Executive Operations & AI Assistant  to support three directors managing international projects in luxury design, construction, and wellness.

This is not a traditional EA role — we’re looking for a  right hand  who thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.

Responsibilities

• Act as a  strategic partner  to directors : anticipate needs, structure priorities, and translate loose requests into clear actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using  automation and rules where possible.
• Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
• Use  AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )  to :
• Conduct research and distil insights into clear briefing notes.
• Draft communications, presentations, and reports.
• Build and maintain streamlined workflows and digital filing systems (SharePoint / OneDrive with metadata tagging)
• Support  social media research and execution  (LinkedIn, Instagram, etc.).
• Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.
• Create and manage templates
• Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
• Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.

Requirements

Why Join Us