Chief of Staff

Job Description

ABOUT XENONSTACK

XenonStack is the fastest-growing   Data and AI Foundry for Agentic Systems , enabling enterprises to gain   real-time and intelligent business insights .

We innovate through :

Akira AI   – Building Agentic Systems for AI Agents

XenonStack Vision AI   – Vision AI Platform

NexaStack AI   – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to   AI + Human Intelligence , by helping organizations   adopt, deploy, and trust Agentic AI in production .

THE OPPORTUNITY

We are seeking a   Chief of Staff (CoS)   to work closely with the   COO and Managing Director   in driving strategic initiatives, scaling organizational effectiveness, and ensuring alignment across leadership, operations, and delivery.

This role is a   force multiplier   for leadership — combining   strategic planning, operational excellence, and cross-functional collaboration . If you thrive on solving complex problems, aligning teams, and enabling leaders to focus on vision and growth, this is your role.

KEY RESPONSIBILITIES

Strategic Alignment

Partner with the COO & MD to   translate vision into actionable strategies .

Drive execution of   company-wide OKRs, KPIs, and performance tracking .

Monitor progress on high-priority initiatives and escalate risks proactively.

Operational Leadership

Ensure leadership meetings are   well-prepared, outcome-driven, and documented .

Lead special projects, cross-functional initiatives, and transformation programs.

Support   decision-making with data-driven insights   and structured analysis.

Cross-Functional Collaboration

Serve as a   bridge across Product, Engineering, Sales, and Operations , ensuring alignment and accountability.

Partner with Delivery and Agile teams to unblock execution challenges.

Facilitate communication and alignment between leadership and broader teams.

Leadership Support & Enablement

Act as a   trusted advisor   to the COO & MD.

Prepare presentations, investor updates, and board materials.

Manage stakeholder communications, both internal and external.

Culture & Growth

Champion XenonStack’s values and help foster a   high-performance culture .

Identify organizational bottlenecks and lead improvements in   process, governance, and collaboration .

Mentor and coach emerging leaders within the company.

SKILLS & QUALIFICATIONS

Must-Have

7–12 years of experience in   strategy, consulting, operations, or leadership roles .

Proven success in   managing cross-functional initiatives and scaling operations .

Strong knowledge of   business strategy, organizational dynamics, and operational excellence .

Excellent communication, facilitation, and executive stakeholder management skills.

Proficiency in   business productivity tools (Google Workspace, MS Office, Confluence, Jira) .

Strong   analytical, problem-solving, and decision-making   abilities.

Good-to-Have

Experience in   AI, SaaS, or enterprise technology environments .

Background in   management consulting (McKinsey, BCG, Bain) or program management in high-growth startups .

MBA or equivalent advanced degree in Business, Strategy, or Technology Management.

Exposure to   global client engagements and regulated industries (BFSI, GRC, SOC) .

WHY SHOULD YOU JOIN US?

Work Closely with Leadership   – Partner directly with COO & MD on strategic decisions.

High-Impact Role   – Influence company direction and drive enterprise AI adoption globally.

Career Growth   – Progress into roles such as   VP Operations, Head of Strategy, or Business Unit Leader .

Global Exposure   – Collaborate with   Fortune 500 clients, regulators, and technology leaders .

Culture of Excellence   – Our values —   Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession   — empower you to lead with impact.

Responsible AI First   – Contribute to scaling AI systems that are   trustworthy, explainable, and enterprise-ready .

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!

At XenonStack, we believe in   shaping the future of intelligent systems . We foster a   culture of cultivation   built on bold, human-centric leadership principles, where   deep work, simplicity, and adoption   define everything we do.

Our Cultural Values

Agency   – Be self-directed and proactive.

Taste   – Sweat the details and build with precision.

Ownership   – Take responsibility for outcomes.

Mastery   – Commit to continuous learning and growth.

Impatience   – Move fast and embrace progress.

Customer Obsession   – Always put the customer first.

Our Product Philosophy

Obsessed with Adoption   – Making AI agents enterprise-ready and accessible.

Obsessed with Simplicity   – Turning complex challenges into intuitive, reliable systems.

Be part of our mission to   accelerate the world’s transition to AI + Human Intelligence   — by ensuring leadership has the clarity, alignment, and support needed to scale.

Requirements

Executive assistant, Organizational Skills, Time Management, Chief of Staff