Contract Administrator II

What this Job Entails :

The Contracts Administrator III will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The hire will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope :

Resolves a wide range of issues in creative ways

Seasoned, experienced professional with a full understanding of their speciality

Works on problems of a diverse scope

Receives little instruction on day to day work, general instruction on new assignments

Your Roles and Responsibilities :

Process contracts according to client policies

Prepare service termination processing via amendments

Maintain an internal database with pertinent information, including legal documents

Assist in preparation and revision of contracts that involve the purchase of sale of goods and services

Handle the acquisition, distribution, and store of equipment and supplies

Dispose of unclaimed property

Participate in proposal planning and administration of contracts

Prepare contract briefs and revisions summarizing contractual requirements and budgets

Track authorizations and correspondence, maintaining detailed and organized files

Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables

Maintain an audit file for each contract which will include original contract, all correspondence, changes / deviations, amendments, clarifications, payment schedules

Perform closing activities as needed

Track payments and deadlines

Analyze and mitigate risk

Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications / Skills :

Bachelor’s degree (B.S / B.A) from four-college or university and 5 to 8 years’ related experience and / or training; or equivalent combination of education and experience

Networks with senior internal and external personnel in own area of expertise

Demonstrates good judgment in selecting methods and techniques for obtaining solutions

Fluent in English language

High level of attention to detail

Ability to interpret complex information

Aptitude for technology and interest in learning / understanding systems & interpreting data

Accustomed to data input at high level of accuracy

Ability to manage high volumes and meeting deadlines

Highly organized with ability to manage multiple projects / tasks at a time

Customer aware / centric

Excel knowledge (including pivot tables and v-lookups)

Ability to work well in a team environment

Independently motivated

Experience in how databases capture information

Proven ability to work accurately with large data sets

Preferred Qualifications :

Physical Demand & Work Environment :

Must have the ability to perform office-related tasks which may include prolonged sitting or standing

Must have the ability to move from place to place within an office environment

Must be able to use a computer

Must have the ability to communicate effectively

Some positions may require occasional repetitive motion or movements of the wrists, hands, and / or fingers