Accounting & Travel Coordinator – Meetings and Billing

About Dava Oncology

Dava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings , bringing together leading experts in oncology for scientific exchange and collaboration.

Dava Oncology also manages extensive hotel and travel arrangements associated with these meetings, including contracts for meeting spaces, guest rooms, and banquets.

We are seeking an Accounting & Travel Coordinator to oversee hotel sourcing, billing reviews for all meetings. The ideal candidate will have strong accounting, vendor-management, and coordination skills.

Key Responsibilities

Hotel Billing Review

• Review and reconcile hotel contracts, banquet event orders (BEOs), and final bills for all Dava Oncology meetings.
• Track and validate all payments, credits, and refunds from hotels and vendors.
• Maintain records of tax invoices, wire transfers, and commission statements.

Rewards, Commissions, and IATA Management

Meetings and Travel Coordination

Documentation and Reporting

Qualifications

Education :

Experience :