Assistant Manager HR and AdministrationXpress Recruiters • Kozhikode, IN
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Assistant Manager HR and Administration
Xpress Recruiters • Kozhikode, IN
4 days ago
Job descriptionManage the performance review cycle, including goal-setting, mid-year reviews, and PIP tracking, ensuring fairness. Identify training needs and coordinate technical, safety, and soft-skills training programs. Work with Finance to ensure accurate monthly payroll inputs; manage attendance, leaves, benefits, reimbursements, and exit formalities on the HRMS. Maintain complete and error-free employee files and HR documents. Run engagement and welfare activities to support culture, retention, and productivity; act as the point of contact for employee grievances and policy questions. Plan engagement activities across locations and track participation and impact. Ensure compliance with labour laws and statutory requirements (PF, ESI, gratuity, minimum wage, etc.). Maintain statutory registers, SOPs, and support internal / external audits. Keep all HR files and trackers updated and audit-ready. Oversee facilities, housekeeping, transport, security, pantry services, visitor management, and workplace safety across offices and sites. Manage vendor selection, contracts, SLAs, costs, and minor civil / electrical work; raise and track service requests and AMC schedules. Support project sites with onboarding, statutory compliance, PPE distribution, attendance accuracy, and O&M shift planning. Coordinate safety training and audits specific to biogas and waste-to-energy plant operations. Maintain HR / Admin MIS : headcount, open positions, payroll accuracy, leave data, training hours, engagement metrics, vendor SLAs, and audit status. Create or update HR / Admin SOPs, share policy updates, and ensure adoption through communication and checklists. Accuracy : Error-free employee records, payroll inputs, and documentation. Timeliness : Meeting SLAs for HR tasks, hiring turnaround time, onboarding completion, and ticket resolution. Engagement & Training : Planned activities completed; participation levels; total training hours. Admin Efficiency : Response / resolution time for facility issues, vendor SLA performance, and adherence to budgets. Compliance : Zero major audit findings; on-time statutory filings and registers. Technical : HRMS / HRIS and payroll systems, ATS tools, vendor and contract basics, advanced MS Office. Behavioural : Strong execution, teamwork, responsiveness, stakeholder management, problem-solving, and ownership. Domain : Comfortable working with multi-entity setups and plant / site operations in renewable energy / biogas sectors. Education : MBA in HR preferred; BBA (HR) or relevant graduation acceptable.
Key Responsibilities
1. Hiring and Onboarding
- Handle the entire hiring process—sourcing, screening, interviews, offers, and joining formalities—for corporate, plant, and field roles. Support campus hiring and recruitment drives when needed.
- Conduct structured induction, collect documents, complete background checks, and track 30 / 60 / 90-day onboarding progress.
2. Performance & Talent Management
3. Payroll, HRMS & Employee Services
4. Employee Engagement, Welfare & ER
5. Compliance & Audits
6. Administration & Infrastructure Management
7. Site & Project Support (Biogas / CBG Context)
8. Data, Dashboards & SOPs
Key Performance Indicators (KPIs)
Skills & Competencies
Qualifications & Experience
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Assistant Manager Hr • Kozhikode, IN
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