Junior Office Assistant

ConfidentialMumbai, India

2 days ago

Job description

We are looking for a proactive and organised Junior Office Assistant to support the day-to-day operations of our design studio in Worli, Mumbai. The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative and collaborative workspace.

Responsibilities -

Front Desk & Coordination

Handle reception duties — attending calls, greeting visitors, and coordinating vendor and client meetings
Manage travel arrangements and bookings for the team
Coordinate courier deliveries, material dispatches, and other external errands as needed
Liaise with architecture and material vendors for meetings, sample collections, and deliveries

Office Support & Maintenance

Supervise office support staff (housekeeping, pantry, gardener, etc.)

Oversee pantry supplies, stationery, and model-making materials — ensuring timely refills and inventory management

Maintain and organise the material / sample room regularly

Support the design team with organising and labelling material samples, and archiving physical and digital records

Logistics & Hospitality

Manage food orders and refreshments for client meetings and internal reviews

Maintain and update the client database — including family details, birthdays, and food preferences

Manage the birthday calendar and organise celebratory orders

Prepare and record office vouchers, reimbursements, and petty cash expenses

Miscellaneous

Assist the directors and partners with personal or administrative tasks, as required

Support studio events, workshops, and team activities when needed

Qualities & Skills Required -

Strong organisational and time management skills

Excellent verbal and written communication

Friendly, presentable, and professional demeanour when interacting with clients, vendors, and visitors

A proactive, hands-on attitude and the ability to multitask effectively

Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)

Interest in architecture, design, and materials — with curiosity to engage with creative workflows

Reliability, attention to detail, and discretion when handling confidential or sensitive matters

This is a full-time, in-person position based in Worli, Mumbai, with availability within one month.

Please send your CV containing the work that best represents your professional experience. Most importantly, kindly include a covering letter describing why you would like to join us at [HIDDEN TEXT].

Skills Required

calendar , Microsoft Office, docs

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Office Assistant • Mumbai, India