Executive Assistant to Managing Director

• Designation: Executive Assistant to Managing Director (Strategic)
• Organization: SwitchON Foundation
• Location: Kolkata, West Bengal
• Work Experience: 4 - 5 years of relevant experience
• Compensation: Up to 6 Lakh
• Language Proficiency: Excellent English communication; Hindi or regional languages preferred

Position Summary

SwitchON Foundation is seeking a highly capable, tech-savvy, and dependable Executive Assistant to the Managing Director (MD). This is a high-impact role for someone who goes beyond traditional EA responsibilities and acts as a thoughtful execution partner to senior leadership.

The role requires strong ownership, structured thinking, comfort with AI and digital tools, and the ability to manage priorities, communication, and follow-through in a fast-growing, mission-driven organisation.

Experience in the development sector is essential; exposure to agriculture or climate-resilient livelihoods is strongly preferred.

Key Responsibilities Strategic & Operational Support

• Support the MD in strategic planning, research, meeting preparation, and execution follow-ups
• Manage calendar, travel, documentation, and prioritization of key tasks
• Bring structure, clarity, and actionable insights to discussions and decisions

Technology & AI Enablement

• Use AI tools (e.g., ChatGPT), Google Workspace, and automation tools to improve productivity
• Build simple systems, trackers, and workflows to improve operational efficiency

Communication & Documentation

• Manage internal and external communication with clarity and professionalism
• Prepare crisp presentations, summaries, notes, and stakeholder communication
• Ensure alignment of communication with organizational priorities and leadership intent

Stakeholder & Leadership Coordination

• Coordinate with cross-functional teams and ensure timely follow-ups
• Represent the MD in internal or external meetings when required
• Engage confidently with funders, partners, and senior stakeholders

Execution, Prioritization & Closure

• Deliver high-quality work under tight timelines
• Manage shifting priorities with maturity and solution-oriented thinking
• Track progress and ensure closure of critical action items

Confidentiality & Professional Conduct

• Handle sensitive information with discretion and integrity
• Uphold high standards of professionalism in all interactions

Qualifications & Experience Education

• B.SC(Agriculture)
• Master's degree or relevant certifications (preferred)

Experience

• 4–5 years of experience in an Executive Assistant, operations, or leadership-support role
• Prior experience in the development sector is mandatory
• Exposure to agriculture, climate resilience, or sustainability work is a strong advantage

Skills

• Strong proficiency in AI tools, MS Office, and Google Workspace
• Excellent written and verbal English communication
• Strong organizational and project management skills
• Confidence in engaging with external partners and senior stakeholders

Personal Attributes

• High ownership, reliability, and attention to detail
• Structured thinker with a calm, solution-oriented approach
• High emotional intelligence, discretion, and humility
• Confident, grounded, and comfortable working closely with senior leadership
• Interest in growing with the organization over the long term

Reporting Structure

Reports to: Managing Director (MD)

Travel

This position requires moderate travels as per the need.

Compensation

• Annual CTC: Up to 6 Lakh
• Final offer will be based on experience, qualifications, and last drawn salary

Application Process

To apply, please complete the application form and upload your updated CV to this link : https://forms.gle/NmTGoJeumhFeSKkj8

About SwitchON Foundation

Established in 2008, SwitchON Foundation is a pioneering non-profit organization committed to driving sustainable development through innovative solutions in climate-resilient agriculture, clean energy, green livelihoods, and industry decarbonization. With a passionate team of over 175 professionals, we operate across 10 states in India, empowering communities with climate-smart technologies and practices.

Recognized as a Great Place to Work, SwitchON Foundation takes pride in its inclusive and diverse workplace, with strong representation of women in leadership roles. Our impact is amplified through a combination of innovative programs, social enterprises, and strategic policy advocacy aimed at creating lasting change.

To learn more about our work, please visit: www.switchon.org.in

Skills Required
Project Management, Ms Office