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▷ [Apply in 3 Minutes] Key Account Executive

▷ [Apply in 3 Minutes] Key Account Executive

Hill Spring International SchoolIndia
13 days ago
Job description

Roles and Responsibilities of an Accounts Executive in a School

1. Financial Record Keeping

  • Maintain accurate books of accounts (cashbook, ledgers, journals, trial balance).
  • Ensure all receipts and payments are properly recorded and supported with documentation.
  • Reconcile daily collections (fees, miscellaneous charges) with bank deposits.

2. Fee Management

  • Manage student fee records — fee collection, receipts, refunds, concessions, and scholarships.
  • Issue fee reminders and track overdue payments.
  • Prepare periodic reports on fee collections and outstanding dues.
  • Handle fee-related queries from parents with accuracy and courtesy.

    • 3. Payroll & Staff Payments

  • Assist in preparing monthly payroll and salary disbursement for teaching and non-teaching staff.
  • Maintain records of advances, loans, statutory deductions (PF, TDS, ESI, etc.).
  • Ensure timely reimbursement of staff claims (travel, medical, etc.).

    • 4. Budgeting & Expense Control

  • Support the Accounts Manager / Head in preparing annual school budgets.
  • Track actual expenses against budget allocations.
  • Process vendor bills, ensure timely payments, and maintain supplier accounts.
  • Negotiate payment terms with vendors when required.

    • 5. Compliance & Statutory Responsibilities

  • Ensure compliance with statutory requirements like GST, TDS, PF, Professional Tax, and other local regulations.
  • Assist auditors in internal and statutory audits by providing necessary records.
  • Maintain updated knowledge of education-related tax exemptions and compliance rules.

    • 6. Banking & Reconciliation

  • Handle banking transactions — deposits, withdrawals, fund transfers, RTGS / NEFT.
  • Prepare and reconcile monthly bank statements.
  • Maintain petty cash and ensure proper vouchers and approvals.

    • 7. Reporting & Documentation

  • Generate financial reports (daily, monthly, quarterly) for school management.
  • Prepare balance sheets, income & expenditure statements under guidance of Accounts Head.
  • Maintain filing of all vouchers, receipts, invoices, and contracts.

    • 8. Support for School Administration

  • Coordinate with the admissions office regarding new students’ fee structures.
  • Work with HR for staff-related financial matters.
  • Support school leadership with data for decision-making and financial planning.

    • 9. Audit & Transparency

  • Provide timely financial data during internal / external audits.
  • Ensure transparency and accuracy in all financial dealings.
  • Help implement financial policies and internal control systems.

    • 10. Professional Conduct

  • Maintain confidentiality of student, staff, and school financial information.
  • Be responsive to parents, vendors, and staff queries.
  • Uphold ethical practices and integrity in all financial transactions.
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    Key Account Executive • India

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