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Cultural & Event Coordinator
P P SAVANI UNIVERSITYSurat, Gujarat, India5 days ago
Job descriptionMentor and guide student clubs, cultural committees, and societies. Encourage student participation in inter-university and intra-university cultural events. Provide a platform for students to showcase talents in music, art, theatre, dance, and other cultural domains. Arrange venues, permissions, equipment, stage setup, and technical support. Coordinate with procurement and finance for event-related expenses. Ensure compliance with university policies, safety norms, and statutory regulations during events. Liaise with media, sponsors, and partners for event promotions. Manage invitations, publicity, and communication materials (posters, banners, brochures, digital campaigns). Document events with photos, videos, and reports for university archives and marketing. Prepare event budgets, track expenses, and ensure cost-effective execution. Submit event proposals, approvals, and post-event reports with feedback and recommendations.
Key Responsibilities :
Event Planning & Coordination
- Plan, organize, and execute university-level cultural, academic, and social events (festivals, annual day, convocation, seminars, guest lectures, competitions, etc.).
- Develop annual cultural and events calendar in consultation with university leadership.
- Ensure proper scheduling, logistics, and budgeting for events.
- Coordinate with different departments, student councils, and external vendors for seamless event execution.
Student Engagement & Development
Operations & Logistics
Public Relations & Communication
Budgeting & Reporting
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Event Coordinator • Surat, Gujarat, India