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Junior Office Assistant

Junior Office Assistant

Architecture BRIOvapi, India
15 hours ago
Job description

We are looking for a proactive and organised Junior Office Assistant to support the day-to-day operations of our design studio in Worli, Mumbai. The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative and collaborative workspace.

Responsibilities -

Front Desk & Coordination

  • Handle reception duties — attending calls, greeting visitors, and coordinating vendor and client meetings
  • Manage travel arrangements and bookings for the team
  • Coordinate courier deliveries, material dispatches, and other external errands as needed
  • Liaise with architecture and material vendors for meetings, sample collections, and deliveries

Office Support & Maintenance

  • Supervise office support staff (housekeeping, pantry, gardener, etc.)
  • Oversee pantry supplies, stationery, and model-making materials — ensuring timely refills and inventory management
  • Maintain and organise the material / sample room regularly
  • Support the design team with organising and labelling material samples, and archiving physical and digital records
  • Logistics & Hospitality

  • Manage food orders and refreshments for client meetings and internal reviews
  • Maintain and update the client database — including family details, birthdays, and food preferences
  • Manage the birthday calendar and organise celebratory orders
  • Prepare and record office vouchers, reimbursements, and petty cash expenses
  • Miscellaneous

  • Assist the directors and partners with personal or administrative tasks, as required
  • Support studio events, workshops, and team activities when needed
  • Qualities & Skills Required -

  • Strong organisational and time management skills
  • Excellent verbal and written communication
  • Friendly, presentable, and professional demeanour when interacting with clients, vendors, and visitors
  • A proactive, hands-on attitude and the ability to multitask effectively
  • Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
  • Interest in architecture, design, and materials — with curiosity to engage with creative workflows
  • Reliability, attention to detail, and discretion when handling confidential or sensitive matters
  • This is a full-time, in-person position based in Worli, Mumbai, with availability within one month.

    Please send your CV containing the work that best represents your professional experience. Most importantly, kindly include a covering letter describing why you would like to join us at

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    Office Assistant • vapi, India

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