Talent.com
Office Administrative Assistant

Office Administrative Assistant

ConfidentialThiruvananthapuram / Trivandrum, India
6 days ago
Job description

As an Office Administrative Assistant , you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.

Responsibilities :

Facilities & Office Management

  • Maintain a clean, hygienic, and organized office environment
  • Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
  • Coordinate with maintenance staff and arrange necessary repairs promptly
  • Ensure proper use of office resources including PCs, laptops, printers, and other equipment
  • Inspect and ensure all electrical equipment is turned off after office hours
  • Enforce discipline in vehicle parking and general office conduct
  • Oversee office catering, pantry services, and lunch management, ensuring quality and quantity

Administration & Documentation

  • Maintain and file all records systematically, including contracts, POs, letters, and financial statements
  • Take regular inventory of office supplies and place orders when stock is low
  • Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)
  • Distribute internal documents, memos, and notices to relevant departments
  • Maintain repository for easy access to important documents
  • Travel & Logistics Support

  • Schedule and book travel arrangements including flights, hotels, and transport for employees
  • Coordinate meeting room bookings, client visits, and internal functions
  • Manage catering, snacks, and gift arrangements during client or guest visits
  • Visitor & Guest Management

  • Greet and welcome all visitors, directing them to the appropriate sections or personnel
  • Monitor office security systems and implement precautionary measures as needed
  • Employee Onboarding & HR Support

  • Welcome new joiners and provide office tours to help them acclimate
  • Assist new employees with joining formalities and benefits paperwork
  • Introduce new hires to teams and managers to foster integration
  • Additional Responsibilities

  • Coordinate with external vendors and service providers for facility-related needs
  • Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives
  • Support ad-hoc administrative tasks assigned by management
  • Skills & Qualification Required :

  • Diploma / Degree required (in any field)
  • Excellent written and verbal communication skills
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills
  • Strong knowledge of MS Office (Word, Excel, PPT)
  • Ability to multi-task and prioritize works
  • Ability to function well in a high-paced and at times stressful environment.
  • Able to complete complex administrative tasks with minimal supervision
  • Proficiency in creating presentations using Power BI is preferred.
  • Skills Required

    Power Bi

    Create a job alert for this search

    Administrative Assistant • Thiruvananthapuram / Trivandrum, India

    Related jobs
    • Promoted
    Receptionist And Office Assistant T500-20652

    Receptionist And Office Assistant T500-20652

    Arch Global Services IndiaThiruvananthapuram, Republic Of India, IN
    Arch) is a leading global insurer with operations in more than a dozen countries.We write insurance, reinsurance and mortgage insurance on a worldwide basis, and our customers value us as an innova...Show moreLast updated: 7 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Sandeep Assithiruvananthapuram, kerala, in
    An accounting firm working for transportation and IT companies.This is a remote contract role for an Administrative Assistant at Elk Prime Financial. The Administrative Assistant will be responsible...Show moreLast updated: 19 days ago
    • Promoted
    US Billing + Accounting

    US Billing + Accounting

    AKM GlobalThiruvananthapuram, IN
    We are seeking a detail-oriented and proactive Accounting Specialist with expertise in Accounts Receivable (AR), Billing, Financial Statement Preparation, Journal Entries, and client coordination.T...Show moreLast updated: 30+ days ago
    • Promoted
    Operations and Admin Asst Manager

    Operations and Admin Asst Manager

    Vanik Veho Pvt LtdKollam, IN
    Reports to : Head of Sales & Head of Operations.Hours : Full Time; 50 hours per week (one-off weekly).As an Operations and Admin Executive specializing in the trading of hospitality packing and dispo...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Admin and Office Executive

    Admin and Office Executive

    Happy.Rentalskollam, kerala, in
    Multitasking is very important.Willingness to do any office related job as and when required.Maintains accurate and up-to-date employee files, records, and documentation. Answers frequently asked qu...Show moreLast updated: 4 hours ago
    • Promoted
    DFT Leads (Work from Office)

    DFT Leads (Work from Office)

    eInfochips (An Arrow Company)Kollam, IN
    Job Location : Bangalore| Hyderabad | Noida | Ahmedabad | Chennai.NO WORK FROM HOME OR REMOTE WORK).In depth knowledge of DFT concepts. In depth knowledge and hands on experience in scan insertion, ...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    General Office Clerk

    General Office Clerk

    SRK Legalkollam, kerala, in
    Mumbai, India, led by renowned Supreme Court and High Court lawyer.The firm is widely recognized for its exceptional expertise in handling high-profile matters before the.High Courts across the cou...Show moreLast updated: 8 hours ago
    • Promoted
    Article Assistant

    Article Assistant

    Iyer and Nair Chartered AccountantsTrivandrum, Kerala, India
    We suggest you enter details here.This is a full-time on-site role for an Article Assistant located in Trivandrum.The Article Assistant will be responsible for assisting in accounting, auditing, an...Show moreLast updated: 2 days ago
    • Promoted
    Office Admin & Operations Coordinator

    Office Admin & Operations Coordinator

    Frenchify With Vyom Inc.Thiruvananthapuram, IN
    INR / month (based on experience).Monday to Saturday, 7 : 30 PM – 3 : 30 AM IST (aligned with 10 : 00 AM – 6 : 00 PM EST, Canada). Canada-based online education company that helps professionals and internat...Show moreLast updated: 2 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Girl Risingthiruvananthapuram, kerala, in
    The Administrative Assistant will be a vital part of GR India’s program team providing administrative and operational support for effective implementation of projects across India.The incumbent wil...Show moreLast updated: 2 days ago
    • Promoted
    Receptionist And Office Assistant [T500-20652]

    Receptionist And Office Assistant [T500-20652]

    Arch Global Services IndiaThiruvananthapuram, Kerala, India
    Arch) is a leading global insurer with operations in more than a dozen countries.We write insurance, reinsurance and mortgage insurance on a worldwide basis, and our customers value us as an innova...Show moreLast updated: 7 days ago
    • Promoted
    • New!
    Receptionist And Office Assistant [T500-20652] (Apply Now)

    Receptionist And Office Assistant [T500-20652] (Apply Now)

    Arch Global Services IndiaTrivandrum, Kerala, India
    About Arch : Arch Capital Group Ltd.Arch) is a leading global insurer with operations in more than a dozen countries.We write insurance, reinsurance and mortgage insurance on a worldwide basis, and...Show moreLast updated: 1 hour ago
    • Promoted
    • New!
    Apply Now! Receptionist And Office Assistant [T500-20652]

    Apply Now! Receptionist And Office Assistant [T500-20652]

    Arch Global Services IndiaTrivandrum, Kerala, India
    Arch) is a leading global insurer with operations in more than a dozen countries.We write insurance, reinsurance and mortgage insurance on a worldwide basis, and our customers value us as an innova...Show moreLast updated: 3 hours ago
    • Promoted
    Operations Assistant

    Operations Assistant

    RM Medical suppliesThiruvananthapuram, IN
    Durable Medical Equipment (DME) Provider.Medicaid, Medicare, and private insurance patients.Our mission is to ensure patients receive the medical supplies they need with care, accuracy, and efficie...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Manager

    Administrative Manager

    Tax Pavilionthiruvananthapuram, kerala, in
    Join our growing accounting firm and lead our administrative operations for US-based processes!.We’re looking for a proactive professional who can manage office operations, streamline workflows, an...Show moreLast updated: 1 day ago
    • Promoted
    Front Office Manager

    Front Office Manager

    The Grand HotelsKanyakumari district, India, India
    Front Office Manager — The Grand Hotels, Kanyakumari.We redefine luxury hospitality with world-class stays, fine dining, and elegant venues. From grand banquet halls to open-air spaces, we create un...Show moreLast updated: 30+ days ago
    • Promoted
    CA / CMA Article Assistant

    CA / CMA Article Assistant

    Chakravarthy & Madhulena Chartered AccountantsKollam, IN
    CHAKRAVARTHY & MADHULENA CHARTERED ACCOUNTANTS.WE ARE HIRING CA / CMA ARTICLE ASSISTANTS.Join our dynamic team and gain hands-on experience across key domains of Accounting, Auditing, and Compliance....Show moreLast updated: 2 days ago
    • Promoted
    Remote Bookkeeper – QuickBooks & Xero | U.S. Accounting Experience

    Remote Bookkeeper – QuickBooks & Xero | U.S. Accounting Experience

    Magma ConsultancyKollam, IN
    Remote
    You’ll manage bookkeeping, reconciliations, and reporting for multiple clients using.This role suits someone who’s detail-oriented, organized, and comfortable working independently across time zone...Show moreLast updated: 2 days ago