Executive Assistant

Role Description

We are seeking an experienced Chief Executive Assistant to provide strategic, high-level support to our Director(s) and executive leadership. The ideal candidate will be a trusted partner capable of managing complex calendars, travel, communications, project coordination, and confidential information in a fast-paced, office-centered environment. This role requires exceptional organization, discretion, and the ability to influence through proactive problem-solving.

Key Responsibilities :

• Calendar Management
• Manage the director’s calendar based on events, schedules, and appointments.
• Prioritize requests, resolve scheduling conflicts, and optimize time for strategic work.
• Coordinate internal and external meetings across multiple time zones as needed.

2. Travel Arrangements

handle changes and cancellations.

3. Email and Communications

4. Policy Design and Governance

5. Stakeholder and Internal Communications

6. Weekly Meetings and Reporting

gather and prepare documents and agendas.

7. Expense Management

monitor budget adherence and compliance with policy.

8. Confidentiality and Risk Management

manage sensitive documents securely

9. Project Execution

track milestones, timelines, risks, and dependencies.

10. MIS and Reporting

11. Additional Duties

demonstrate flexibilityand a proactive, can-do attitude.

12. Travel Readiness

Qualifications :

strong numerical / analytical skills for basic MIS and expense reporting.

ability to interact effectively with executives, vendors, OEMs, and internal teams.

comfortable with ambiguity and changing priorities.

experience handling confidential information.

comfortable coordinating across departments.