Scope of Work :
The Head of Estimation and Commercial will be responsible for overseeing the estimation, cost control, and commercial aspects of projects within the oil and gas, petrochemical industry. This individual will be accountable for leading the estimation team, preparing accurate cost estimates, ensuring competitive pricing, negotiating contracts, and managing commercial risks. This role will be responsible for leading the cost control function across all engineering maintenance projects, and also ensures accurate budgeting, forecasting, cost tracking, and reporting to support financial efficiency and strategic decision-making. This position plays a critical role in ensuring project profitability, managing costs, and driving business growth.
Key Responsibilities :
1. Estimation & Tendering :
- Lead the preparation of techno-commercial bids for AMC / ARC, shutdown, turnaround, and minor EPC / construction projects.
- Lead the estimation process for large-scale oil and gas projects, ensuring that all estimates are comprehensive, accurate, and competitive.
- Review tender documents, drawings, BOQs, and scope of work to ensure complete understanding of project requirements.
- Prepare detailed cost estimates covering manpower, equipment, materials, subcontracting, logistics, and overheads.
- Coordinate with operations, procurement, and execution teams to validate estimation accuracy.
- Develop and implement standard estimation procedures, templates, and guidelines Evaluate vendor and subcontractor quotes for competitiveness and technical compliance.
- Ensure timely bid submissions with optimal pricing and margin targets.
- Maintain a comprehensive database of rates, benchmarks, and productivity norms for various project categories.
2. Commercial Management & Contract Negotiations :
Take the lead in negotiating commercial terms with clients, subcontractors, and suppliers to ensure favorable contracts and business terms.Review and negotiate contracts, ensuring alignment with company interests and risk management policies.Identify and manage commercial risks, ensuring proper mitigation strategies are in place.Manage post-award activities such as change orders, claims, and contract amendments.Ensure compliance with contract terms, including payment milestones, warranties, and liabilities.Provide commercial support to project teams to ensure profitability and cash flow targets are achieved.Liaise with clients, consultants, and internal stakeholders for commercial clarifications and settlements.3. Cost Control & Financial Management :
Develop and implement cost control systems and reporting mechanisms across all active projects.Oversee project cost control, including tracking and managing project costs during execution to ensure they align with budgets.Develop detailed project budgets, including labour, materials, equipment, and overheads.Establish and manage cost benchmarks, tracking variances, and implementing corrective actions as required.Manage change control processes and assess financial impact of scope changes.Prepare periodic MIS reports on project cost performance, productivity, and profitability.Ensure accurate cost allocation and reporting of project-related expenses (CAPEX / OPEX).4. Client, Stakeholder Management & Risk Management :
Build and maintain strong relationships with key clients, stakeholders, and external partners Provide clients with regular updates on project cost status, any variations from the initial estimates, and other commercial aspects.Act as the main point of contact for commercial and contractual matters during the project lifecycle.Identify, assess, and manage potential financial and commercial risks across all projects.Ensure the implementation of risk management frameworks and processes to minimize potential cost overruns and financial exposure.Monitor market conditions, pricing trends, and supply chain factors that could impact cost estimates and commercial decisions.5. Reporting and Analysis :
Prepare regular commercial and financial reports for senior management, providing insights into the health of ongoing projects.Analyse project performance data and identify areas for improvement.Ensure that all documentation is maintained to a high standard for auditing and reporting purposes.6. Compliance & Industry Standards :
Ensure that all estimation and commercial practices comply with industry regulations, company policies, and contractual obligations.Keep abreast of changes in industry regulations, market trends, and best practices, applying them to improve estimation and commercial processes.7. Team Leadership & Development :
Lead, mentor, and develop the estimation and commercial teams, ensuring they have the skills and knowledge to perform at a high level.Promote collaboration across departments, ensuring the estimation process is aligned with project execution and financial goals.Ensure continuous improvement and the adoption of best practices in estimation and commercial management.(ref : iimjobs.com)