Executive Assistant

Key Responsibilities : -

Calendar & Meeting Management

Coordinating with attendees on meetings and managing meeting calendars

Following up and scheduling finalized meetings, liaising with stakeholders

Organizing transportation and taking meeting notes for online meetings

Liaising with stakeholders

Travel Management

Flight scheduling & bookings, and hotel reservations

Organizing airport transfers and restaurant reservations

Expense Management

Processing invoices, refunds, and reimbursements through ERP platforms

Coordinating with stakeholders for approvals

Handling credit card settlements and managing online purchases

Other Admin Support

Documenting processes based on preferences and priorities

Collating reports and entering data into the ERP systems

Other day-to-day Operational support

Key Competencies

Graduate / post-graduation or equiv. qualification

3-5 years of experience as executive assistant

Excellent written and spoken communication skills with experience in client relationship management

Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client’s end

Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.

Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.

Working knowledge of travel and expense management