Executive Secretary Jobs in India

Job Description

Job Summary :

The Executive Secretary provides high-level administrative and organizational support to the Honorary Consul. This role ensures the efficient operation of the consulate’s office and represents the consulate professionally in interactions with government agencies, business entities, and the local community. The Executive Secretary also assists in promoting cultural, economic, and diplomatic initiatives on behalf of the represented country.

Key Responsibilities :

• Manage the daily schedule, correspondence, and communications of the Honorary Consul.
• Draft and prepare official documents, reports, and diplomatic communications.
• Handle telephone and email inquiries and ensure timely and professional responses.
• Organize meetings, events, and official receptions; coordinate logistics and guest lists.
• Maintain up-to-date records and files, both physical and digital.
• Liaise with local government offices, embassies, consulates, and international organizations.
• Assist in consular services, including issuing letters of introduction, facilitating visa applications, or notarizing documents as needed.
• Support cultural and trade promotion activities initiated by the consulate.
• Manage social media and public relations activities, including writing press releases or updates.
• Handle basic financial records, budgets, and expense reports.
• Uphold the image and interests of the consulate with discretion and professionalism.
• Travel to within the country and outside the country if necessary
• Valid passport holders

Requirements

Qualifications :

Preferred Skills :

Benefits

competitive Salary.

Accommodation Provision.

Statuary benefits.

Requirements

Qualifications : Bachelor's degree in International Relations, Business Administration, Communications, or a related field. Minimum of 3 years of experience in administrative support, preferably in a diplomatic, governmental, or international setting. Strong verbal and written communication skills in [language of represented country] and English. Excellent organizational, multitasking, and time-management abilities. Proficient in Microsoft Office Suite and basic database systems. High level of discretion, integrity, and cultural sensitivity. Preferred Skills : Prior experience working in a consulate, embassy, or international organization. Familiarity with protocol and diplomatic etiquette. Event planning and coordination experience. Fluency in additional languages is a plus.