STUDENT RECORDS ASSISTANT
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Student Records Assistant
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Job Number SU01197 Contract Type Fixed Term Salary £26,338 to £29,179 per annum Working Pattern Full Time Faculty / Directorate Education Services Location Singleton Campus, Swansea Closing Date 16 Nov 2025 Interview Date 26 Nov 2025 Informal Enquiries
About The University
Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.
Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.
About The Role
This is a full-time, fixed term position until 30th June 2026.
The primary aim of the Student Records Assistant will be to maintain accurate data, be responsible for recording changes in circumstances for students, updating students personal and financial details, module selection records and validating data using the University's student database and software systems. An essential element of the role is the ability to maintain and monitor the University student database records used for statutory returns, planning and quality information and to support the University's business, teaching and learning activities. Reporting to the Student Records Officer, the post-holder will also work closely with Faculty staff across the University and colleagues in other Professional Services departments and expected to provide administration services to students and staff as necessary. Applicants must be self-motivated, proactive, organised and demonstrate the ability to communicate with a wide range of people and be able to respect a high level of confidentiality.
Equality, Diversity & Inclusion
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics : age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.
As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.
Welsh Language Skills
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning / afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.
The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.
Additional Information
Applications for this role will take the format of a CV submission and cover letter.
Current students are not eligible to apply due to GDPR compliance and a conflict of interest.
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