Administrative Assistant 2

Key responsibilities :

Calendar Management

Arrange domestic and international travel

Ensuring awareness and compliance with administrative operations policies and procedures

Partner with support staff across the organization to ensure consistent experiences

Coordinate catering, venue selection, and logistics for internal events, off sites, morale events, team all hands meetings, and celebration events

Maintain relevant security groups and distribution lists

Procurement of office supplies and equipment for team and new hires

Headcount management and new employee onboarding

Manage expense and budget reports for team and manager

Space management and facilities requests

Other projects as requested by executive and business teams

Build and maintain good business relationships with partners and staff both internally and externally

Maintain a level of leadership and professionalism that exemplifies values through Respect, Integrity, and Accountability

Consistently demonstrate a can-do customer service attitude

Qualifications

Minimum Qualifications :

4+ years of relevant work experience in administration.

Excellent customer service and strong written and verbal communication skills

Relationship building skills, business maturity, high degree of self-confidence

Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner

Preferred Qualifications

Bachelor's degree

Proficiency with Word, Outlook, PowerPoint, Excel, and Teams meetings. Excellent skills in all aspects of planning, collaboration, communications, analytical capabilities and high level of attention to detail and proactive awareness.

Demonstrated skill of shifting approach in response to the demands of a changing situation

Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity

Demonstrated strong capability in verbal and written communications skills

Positive and impactful personality to join a fast passed and productive team