Executive Assistant

Job Description

Job Role : Executive Assistant

Location : Bangalore, Karnataka

Experience : 0-3 years

Employment Type : Full-time

Department : Admin

Work Mode : On-site (6 days working)

Reports To : CEO / Senior Management

About the Role

Right Horizons is seeking a highly organised, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive support to our Chief Executive Officer (CEO). The EA will serve as a crucial gatekeeper, facilitator, and administrative backbone, ensuring the CEO's time is managed efficiently and effectively. This role requires a high degree of professionalism, discretion, and the ability to anticipate needs and manage multiple priorities seamlessly. Beyond core administrative duties, the EA will also play a key role in supporting reporting processes and overseeing a few office administration functions, contributing to the overall operational efficiency of Right Horizons.

Key Responsibilities-

A. CEO Support & Administrative Management (60%)

• Calendar Management : Proactively manage and maintain the CEO's complex and dynamic calendar, scheduling internal and external meetings, appointments, and events, prioritizing based on strategic importance.
• Communication Management : Screen, prioritize, and manage all incoming communications (emails, mail, phone calls) on behalf of the CEO. Maintaining a contact directory.
• Meeting Coordination & Minutes : Organize and coordinate logistics for meetings, including booking rooms, preparing agendas, distributing materials, and ensuring attendees are informed. Accurately take, transcribe, and distribute meeting minutes and follow up on action items.
• Travel and Scheduling : Arrange and coordinate all domestic and international travel, including flights, accommodation, visas, and ground transportation. Prepare detailed travel itineraries.
• Information Management : Maintain and organize the CEO's files, documents, and contacts (both physical and digital) with a high level of confidentiality and efficiency.
• Information Management : Maintain and organize the CEO's files, documents, and contacts (both physical and digital) with a high level of confidentiality and efficiency.
• Expense Management : Track, manage, and process the CEO's business-related expenses. Prepare and submit detailed expense reports, ensuring compliance with company policy. Diligently segregate official expenses from personal ones for accurate accounting. Reconcile corporate credit card statements monthly, verifying all transactions and coordinating with the Accounts department for timely settlement.

B. Reporting & Consolidation Support (20%)

C. Office Administration & Management (20%)

Requirements

Preferred Qualification :

Send your resume to vaishnavi.s@righthorizons.com

Requirements

Preferred Qualification :