AP Reconciliation Specialist

PRIMARY OBJECTIVE OF POSITION :

To process invoices for payment in a manner which ensures timely input, accurate general ledger distribution and compliance with established expenditure procedures.

MAJOR AREAS OF ACCOUNTABILITY :

1. Coordinates and resolves all Merchandise billing issues for a group of assigned vendors, including working with retail stores, distribution centres, Merchants, and vendors to resolve discrepancies.

2. Reviews and resolves open dropship liabilities, receipts not vouchered, and deduction discrepancies.

3. Reviews and processes open return transactions and credit memos from vendors.

4. Prepares journal entries for non-system-created payments.

5. Monitors invoice processing discrepancies and facilitate solving reoccurring issues.

6. Reconciles vendor statements at least quarterly.

7. Reviews and responds to vendor inquiries via phone, email and voicemail.

8. Develops and maintains effective working relationships with personnel in other departments to ensure the proper coordination of invoice processing and vendor payments.

9. Facilitate the shutting down of vendors by performing a complete account reconciliation.

10. Keeps supervisor informed of important developments, potential problems and related information necessary for effective management. Coordinates and communicates plans and activities with others, as appropriate to ensure a coordinated work effort and team approach.

11. Performs related work as apparent or assigned.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• At least 2-year Accounting degree.
• At least 2 years of related accounts payable experience in a high-volume environment.
• Solid understanding of accounts payable procedures.
• Defines problems, collects data, establishes facts and draws valid conclusions.
• Demonstrates a high level of customer service.
• Develops and maintains effective working relationships.
• Communicates effectively, in both written and oral format, with all internal and external customers.