Straive - Human Resources Payroll SpecialistSPI TECHNOLOGIES INDIA PRIVATE LIMITED • , India
Straive - Human Resources Payroll Specialist
SPI TECHNOLOGIES INDIA PRIVATE LIMITED • , India
1 day ago
Job descriptionManage the full payroll cycle for multi-state salaried and hourly employees, ensuring accurate and timely processing in compliance with federal, state, and local regulations. Validate timecards, deductions, bonuses, commissions, incentives, and other payroll-related inputs. Process off-cycle payrolls, adjustments, retroactive payments, and corrections. Maintain ongoing quality checks to minimize errors and ensure payroll integrity. Serve as the primary point of contact for payroll-related inquiries, providing prompt and professional resolution. Educate employees and managers on payroll policies, pay calculations, and system usage. Maintain updated FAQs, user guides, and payroll knowledge base materials. Partner closely with HR Service Delivery teams regarding updates to employee compensation, benefits, tax changes, and employment status. Support onboarding / offboarding tasks related to payroll setup and final pay. Maintain up-to-date payroll and HR records in accordance with confidentiality and compliance standards. Prepare, reconcile, and submit payroll tax filings, including Forms 941, state / local returns, and other statutory requirements. Lead year-end payroll activities including W-2, W-3, and 1095-C coordination. Ensure organizational compliance with payroll laws, wage-and-hour regulations, and employment standards such as EEO, FMLA, and COBRA. Conduct regular audits of payroll data to ensure accuracy and regulatory compliance. Reconcile payroll-related general ledger accounts; assist in month-end and year-end close. Collaborate with the Finance team on variance analysis, labor reporting, and forecasting. Support internal and external audits by providing payroll reports, documentation, and explanations as needed. Document and update payroll procedures to meet internal controls and audit standards. Assist in HRIS / payroll system upgrades, testing, and feature implementations. Develop and analyze payroll metrics, dashboards, and trend reports for leadership review. Identify workflow inefficiencies and propose best-practice solutions to improve accuracy, cycle time, and customer service. Participate in cross-functional HR initiatives such as onboarding improvements, policy updates, and culture-building activities. Uphold strict confidentiality and handle sensitive information with integrity and discretion. Ensure compliance with data privacy requirements and internal security protocols. Bachelors degree in Human Resources, Business Administration, Accounting, Finance, or a related field. 5+ years of payroll experience with a focus on multi-state payroll administration and benefits coordination. Proven experience managing payroll for 1,000+ employees in a professional services or high-growth environment is strongly preferred. Strong knowledge of federal, state, and local payroll regulations, including FMLA, COBRA, wage and hour laws, and taxation rules. Experience with general ledger reconciliation, payroll audits, and year-end processes. Proficiency in MS Office Suite, with strong Excel skills (pivot tables, VLOOKUP, formulas). Excellent analytical, organizational, and problem-solving abilities. Effective verbal and written communication skills, with the ability to work cross-functionally across HR, Finance, and Operations. Self-motivated, able to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Experience with payroll systems such as UKG, ADP, Paycom, Workday, or similar platforms is preferred. HR or payroll certifications such as PHR, SHRM-CP, CPP are a plus
Summary :
- We are seeking a highly skilled and detail-oriented Payroll Specialist to join our growing team.
- The ideal candidate will have a strong customer-service mindset, exceptional confidentiality standards, and a deep understanding of payroll operations across multiple states.
- Reporting to the Payroll Director, this role plays a critical part in ensuring payroll accuracy, compliance, and operational efficiency for MGTs expanding workforce.
- The Payroll Specialist will also collaborate with HR, Finance, and leadership teams to support process improvements, system enhancements, and various employee lifecycle initiatives.
Roles and Processing & Operations :
Employee Support & Communication :
HR Collaboration & Data Management :
Compliance, Tax, and Reporting :
Finance Support & Audit Readiness :
Systems, Processes & Continuous Improvement :
Confidentiality & Data Privacy :
Required Qualifications :
(ref : iimjobs.com)
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Human Resource • , India
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