Head- Administration

Company : Pidilite Industries Limited

Position Title : Head – Administration

Division : Human Resources

Reporting to : Head – HR

Team Size : 3–4 Direct Reports

Location : Mumbai – Kondivita Andheri

Qualification : Undergraduate Degree MBA (Preferred)

Experience : 15–20 years (Candidates with Ex-Armed Forces background preferred)

Role Overview

Pidilite Industries Limited is seeking a results-driven and ethical Head – Administration with proven leadership and operational excellence to manage and enhance the organization’s administrative and facility operations. The incumbent will be responsible for strategic planning cost optimization vendor management and overall efficiency across housekeeping infrastructure security guest house and event management.

This role demands a proactive leader with exceptional interpersonal organizational and analytical skills who can streamline operations eliminate wastage ensure compliance and optimize budget utilization.

Key Responsibilities

1. Housekeeping Management

Ensure effective housekeeping across common areas recreation zones and storage spaces.

Oversee functionality and maintenance of meeting room facilities; ensure prompt resolution of repair issues.

Optimize utilization of consumables and administrative resources.

Manage and evaluate vendor performance periodically ensuring service quality and cost-effectiveness.

2. Infrastructure Management

Coordinate with the Commercial team for infrastructure renovation or upgrades as per workspace and employee needs.

Conduct periodic inspections and initiate repairs waterproofing painting and other maintenance activities.

Oversee workstation allocation for employees and new joiners ensuring adherence to company policies.

Maintain upkeep of furniture carpets and all physical infrastructure assets.

3. Security Management

Implement best practices modern tools and software to enhance security efficiency.

Liaise with the Security Board and oversee canteen and premises-related security measures.

4. Guest House Management

Supervise upkeep operations and utilization of guest houses in Mumbai and other locations.

Assess requirements for additional guest houses in coordination with the Commercial team.

Plan and oversee renovation or refurbishment activities as per organizational policies.

5. Event & General Administration

Plan organize and execute employee engagement and corporate events.

Establish standard operating procedures for all administrative functions.

Drive cost controls across stationery consumables events and facilities.

Ensure adherence to statutory and regulatory compliance.

Supervise mailroom operations (incoming / outgoing dispatches and samples).

Manage sub-staff deployment and monitor landscaping services.

Govern requests from external vendors for marketing activities within premises as per policy.

Required Skills & Competencies

Strong understanding of administration infrastructure and facility management processes.

Excellent leadership and supervisory skills with the ability to inspire and manage diverse teams.

Exceptional organizational analytical and time management abilities.

Proficiency in budget planning and expenditure control.

Outstanding verbal and written communication skills.

Professional interpersonal skills with tact and adaptability.

Ability to implement systems improve efficiency and ensure compliance.

Education & Experience

Bachelor’s degree in Business Administration or related discipline required; MBA preferred.

15–20 years of experience in Administration with at least 5 years in a supervisory leadership role.

Prior experience in the Armed Forces will be considered a strong advantage.

Location Advantage

Headquartered at Mumbai – Kondivita (Andheri) this role provides the opportunity to oversee strategic administrative operations for Pidilite’s head office and pan-India branches.

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Full Time

Experience : years

Vacancy : 1