Accounting Operations Specialist

Profile - Account Executive

Location : Ramada Hotel, Aligarh

Department : Finance & Accounts

Reporting To : Accounts Manager / Unit Financial Controller

Job Overview

The Account Executive in the Accounts Department is responsible for managing day-to-day financial operations, ensuring accuracy in accounting records, supporting internal audits, and assisting the Accounts Manager in maintaining the hotel’s financial integrity. This role involves handling accounts payable, accounts receivable, reconciliations, and daily revenue reporting.

Key Responsibilities

1. Accounts Payable (AP)

Verify vendor invoices with purchase orders (POs), goods received notes (GRNs), and approval signatures.

Process supplier payments, maintain payment schedules, and ensure timely disbursement.

Reconcile vendor statements and resolve discrepancies with suppliers and the purchase department.

Maintain records of all bills, vouchers, and supporting documents as per hotel policy.

2. Accounts Receivable (AR)

Prepare and send invoices to corporate clients, travel agents, and event bookings.

Follow up on outstanding payments and maintain an updated Aging Report.

Post payments received through cash, card, online transfers, and cheques into the system.

Coordinate with the Front Office and Sales teams for billing clarifications.

3. Daily Revenue & Cash Handling

Check and verify daily revenue reports from Front Office, F&B, Banquets, and other outlets.

Reconcile system reports (Opera / IDS / PMS) with cash deposits and card settlements.

Ensure accuracy of room revenue, banquet revenue, discounts, and complimentary approvals.

4. Ledger Management

Update general ledger entries and ensure proper classification of expenses and income.

Assist in preparing monthly profit & loss (P&L) statements and expense reports.

Reconcile bank accounts, petty cash, and other ledgers.

5. Taxation & Compliance

Prepare GST input / output reports and assist in monthly GST returns.

Ensure TDS deductions on vendor payments and maintain TDS certificates.

Assist in statutory audits, internal audits, and compliance documentation.

6. Financial Reporting

Prepare daily, weekly, and monthly financial reports as required by the Accounts Manager.

Maintain organized digital and physical documentation for audits and internal reviews.

Assist in budgeting, forecasting, cost control, and expense monitoring.

7. Coordination

Liaise with all hotel departments — Front Office, F&B, Purchase, Stores, and HR — for financial clarifications.

Support the Finance Controller during month-end and year-end closing.

Qualifications & Experience

Bachelor’s degree in Commerce, Accounting, Finance, or related field (B.Com / M.Com preferred).

1–3 years of experience in accounting, preferably in a hotel or hospitality environment.

Hands-on experience with accounting software / Tally + hotel PMS (Opera, IDS, etc.).

Required Skills

Strong knowledge of accounting principles and bookkeeping.

Good understanding of GST, TDS, and general hotel finance processes.

Excellent MS Excel skills (VLOOKUP, Pivot Table preferred).

Strong attention to detail and accuracy.

Ability to work under deadlines and maintain confidentiality.