Executive Business Coordinator

Job Title :

Executive Business Coordinator

Location :  Bhandarkar Road, Pune

Salary :  As specified & as per market standard

Job Type :  Full-time, In office

Work Days :  Monday to Saturday

Timings :  10 : 00 AM to 7 : 00 PM (must align with Director’s timings & meetings)

Job Summary

Ashwamedh Spaces is looking for a highly polished, presentable and organized Executive Business Coordinator to support the Director’s Office. This role requires excellent communication skills, strong coordination abilities, and absolute discretion. You will act as the first point of contact for visitors and callers, manage the Director’s calendar, pass instructions to internal teams, and ensure effective coordination across the business.

Key ResponsibilitiesCommunication & Coordination

Act as the communication bridge between the Director and internal / external stakeholders.

Pass instructions clearly to teams and follow up on status until closure.

Draft and respond to emails / messages on behalf of the Director where required.

Visitor & Call Management

Handle & Screen all visitors before allowing access; direct them to appropriate departments.

Handle all incoming calls for the Director, record messages, and connect only when approved.

Maintain a highly professional and polished front for the Director’s Office.

Calendar & Meeting Management

Manage the Director’s calendar completely - meetings, appointments, reviews & general tasks.

Prioritize requests and ensure no conflicts.

Prepare daily schedules and meeting briefs when needed.

Administrative Support

Maintain documents, files, correspondence and sensitive information with confidentiality.

Track tasks assigned by the Director and ensure timely follow-up.

Support in basic reporting, coordination between departments and documentation.

Professional Conduct

Maintain confidentiality, integrity and discretion at all times.

Represent the Director’s Office with professionalism and maturity.

Required Qualifications & Experience

3 to 5 years

of experience in roles such as :

Executive Coordinator

Admin Executive

Business Coordinator

Guest Relationship Executive

Executive Assistant (junior-to-mid level)

Client / Office Coordinator

Graduate degree (any discipline).

Strong communication skills in English and Marathi.

highly presentable, polished, and confident.

Proficient in MS Office (Word, Excel, Outlook).

Maintain Confidentiality & Sensitivity in information & data handling

Preferred (Not Mandatory)

Experience in real estate, consulting, architecture, construction, corporate offices or customer-facing roles.

Someone who understands basic business workflows and has handled senior-level coordination.

Why Join Us

Work directly with the Director of a real estate development business.

Exposure to multiple departments and business operations.

Professional, structured environment with growth opportunities.

Job Types : Full-time, Permanent

Work Location : In person